Administrative Assistant

---

Job description

This req will be released tomorrow 9/6 at 9am est EST and shortlisting will begin Monday 9/9 at 9am EST.

Title:
Administrative Assistant

Job Family:
Admin/Operations

Background Package:
CBRE Standard Package - No Drug Test

Pay Rate:
$22- $25

Hours:
M-F 8-5pm

Remote/Hybrid/In-Person:
In-Person

Location:
3501 Jamboree Rd Ste

Newport Beach, CA

Assignment Duration:
Ending 12/20 Potential for Extension

Potential to convert to FTE, If so, what rate:
No

Resource's typical working day:
The purpose of this position is to provide business operations administrative support to a corporate real estate brokerage team.

Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports.

Establishes and maintains record keeping and filing systems.

Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements and may arrange meetings and conferences for an assigned work group.

May perform administrative duties specific to department such as, conducting research, updating databases, and preparing collateral materials for mass mailings.

Completes expense reports and handles reconciliation of receipts for a designated work group.

Responsible for opening, sorting, prioritizing and distributing inbound mail.

Coordinates services for outbound mail. Answers phone calls with regards to inquiries, researching and resolving problems requiring knowledge of department policies and procedures.

Years of Experience needed:
2+ Years of administrative experience is required

Level of Education:
H.S Diploma

Systems/Software proficiencies:
Intermediate Microsoft Skills

CRM experience would be preferred

Certifications/Licenses:
n/a

Top Nice to have Skills:
Real Estate experience is highly preferred

Interview Process:
2 rounds of interviews

<!– job description page –>