Administrative/Operations - Administrative Assistant

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Job description

Administrative Assistant

Pay Rate: $25.00 Per Hour

Location: 3501 Jamboree Rd Ste Newport Beach, CA

Duration: Contract through 12/20/2024 (Potential for Extension)

Hours: M-F 8-5pm

Resource's typical working day:

The purpose of this position is to provide business operations administrative support to a corporate real estate brokerage team.

Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports.

Establishes and maintains record keeping and filing systems.

Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements and may arrange meetings and conferences for an assigned work group.

May perform administrative duties specific to department such as, conducting research, updating databases, and preparing collateral materials for mass mailings.

Completes expense reports and handles reconciliation of receipts for a designated work group.

Responsible for opening, sorting, prioritizing and distributing inbound mail.

Coordinates services for outbound mail. Answers phone calls with regards to inquiries, researching and resolving problems requiring knowledge of department policies and procedures.

Years of Experience needed: 2+ Years of administrative experience is required

Level of Education: H.S Diploma

Systems/Software proficiencies: Intermediate Microsoft Skills ;CRM experience would be preferred

Top Nice to have Skills: Real Estate experience is highly preferred

Interview Process: 2 rounds of interviews

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