Administrative Assistant 3 - Information Services Admin - FT - Day - Hybrid

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Job description

Overview:
UCI Health is the clinical enterprise of the University of California, Irvine, and the only academic health system based in Orange County. UCI Health is comprised of its main campus a 459-bed, acute care hospital in in Orange, Calif., four hospitals and affiliated physicians of the UCI Health Community Network in Orange and Los Angeles counties and ambulatory care centers across the region. Listed among America's Best Hospitals by U.S. News & World Report for 23 consecutive years, UCI Medical Center provides tertiary and quaternary care and is home to Orange County's only , and American College of Surgeons-verified , and . UCI Health serves a region of nearly 4 million people in Orange County, western Riverside County and southeast Los Angeles County.

To learn more about UCI Health, visit

Responsibilities:
Position Summary:

Incumbent provides administrative and organizational support to the department as requested. Coordinates meeting management and calendars. Gathers data and prepares reports. Monitors employee compliance with all documentation and licensure. Performs general office responsibilities of supply and equipment inventory, facilities, and purchase order process. Serves as a resource to staff and management of all levels on matters related to divisional operations and activities.

Qualifications:
Total Compensation

We offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our and .

Required Qualifications:

Must possess the skill, knowledge and ability essential to the successful performance of assigned duties

Must have a minimum 3 years prior experience in an administrative support role/setting

Must demonstrate customer service skills appropriate to the job

Must be highly organized and able to multi-task

Excellent written and verbal communication skills in English

Demonstrated experience using a computer, including data entry and retrieval

Demonstrated experience and good working knowledge of MS Office Word, Outlook & Excel

Ability to multi-task, prioritize and organize daily responsibilities

Ability to maintain a work pace appropriate to the workload

Ability to function independently with minimal supervision

Ability to establish and maintain effective working relationships across the Health System

Ability to appropriately deal with stressful situations and individuals while remaining calm and professional

Preferred Qualifications:

Knowledge of University and medical center organizations, policies, procedures and forms

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to Work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page:

Closing Statement:

The University of California, Irvine is an . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC .

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI's Employee Experience Center (EEC) at or at (phone number removed), Monday - Friday from 8:30 a.m. - 5:00 p.m.

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