Accounting Supervisor

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Job description

Compensation Type:
Hourly

Highgate Hotels:
Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco and Honolulu, with a rapidly expanding presence in Europe, Latin America, and the Caribbean. Highgate's portfolio of global properties represents an aggregate asset value exceeding $20B and generates over $5B in cumulative revenues. The company provides expert guidance through all stages of the hospitality property cycle, from planning and development through recapitalization or disposition. Highgate also has the creativity and bandwidth to develop bespoke hotel brands and utilizes industry-leading proprietary revenue management tools that identify and predict evolving market dynamics to drive out performance and maximize asset value. With an executive team consisting of some of the industry's most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in London, New York, Dallas, and Seattle.

Location:

Overview:
The Accounting Clerk is responsible for ensuring the key functions of payroll processing, cash handling, and accounts receivable processing and collections, are completed in a timely and accurate manner.

The Human Resources Coordinator is responsible for assisting the Director of Human Resources with a variety of Human Resources functions. He/she is also responsible for filling all hourly positions in a timely manner, accurate and timely completion of paperwork, and the understanding and enforcement of company policies.

The Front Desk Supervisor is responsible for assisting the Assistant General Manager and General Manager while providing attentive, courteous, and efficient service to all guests, prior to arrival and throughout their stay, while maximizing room revenue and occupancy.

Responsibilities:
Responsibilities:

Utilize and maintain the time and attendance system and process daily, weekly, bi-weekly, semi-monthly, and monthly payroll and related information to include payroll hours, verifying payroll information, recording miscellaneous earnings/deductions, etc.

Review and ensure accuracy and appropriateness of all payroll input and output.

Monitor, prepare, and communicate financial reports in accordance with Highgate Hotels's required due dates.

Retrieve and process all deposits in accordance with hotel standards.

Maintain an adequate supply of cash/change and provide cash/change to all departments as needed

Prepare Cash Over/Short reports on a daily, monthly, and yearly basis.

Issue and redeem cashier banks as needed by the departments with the approval of the Accounting Manager.

Audit cashier banks as required by hotel standards. Maintain all documentation.

Process "due backs" on a timely basis.

Maintain all cashier contracts.

Process petty cash receipts and reimbursements on a regular basis and inform management of any deviation to policy.

Assist the sales effort in establishing customer credit in accordance with Highgate Hotels's policies.

Assist in the credit process of application processing, reference checks, credit limitation, direct billing list, deposit requirements, and all other credit-related activities.

Provide customers with accurate and timely invoices, statements, and schedules.

Respond to customer inquiries in a timely fashion and communicate all issues and/or disputes to the appropriate supervisor(s).

Maintain an efficient collection process to include an organized filing and tracing system, issuing letters, monitoring returned checks and charge backs, performing collection calls and preparing bad debt write-offs.

Monitor guest ledger, advance deposit ledger and any other related ledgers to ensure proper internal control.

Keep management aware of any unusual operation or financial occurrences and/or significant deviations from policies and procedures.

Ensure overall guest satisfaction.

Fundamental Requirements

Administer insurance benefits, explain benefits, assist with completion of enrollment forms, and answer questions.

Compile review list and distribute to departments.

Compile Turnover Report, copy and distribute.

Enter payroll information on computer (wage information, changes).

Conduct prescreening interviews.

Respond to unemployment claims, maintain unemployment logbook.

Maintain new hire, termination, and transfer and promotion logbook.

Audit hours worked in payroll reports for eligibility of benefits.

Compile wage surveys.

Monitor and maintain Leave of Absence log.

Monitor Workman's Compensation claims, complete First Report of Injury and Employers Report of Industrial Injury.

Answer questions regarding 401K Plan, vacation and benefits (insured and noninsured).

Maintain complimentary room night log, process employee requests.

Prepare and place recruitment advertising.

Process paperwork for terminating employees.

Schedule Orientation.

Assist in Orientation - explain benefits, conduct tour of property.

Write articles and take pictures for property newsletter.

Assist with special projects; plan employee events (meetings, picnics, parties).

Maintain First Aid log.

Fundamental Requirements:

Obtain all necessary information when taking room reservations and follow the rate-quoting scenario.

Monitor all VIP and special guest requests.

Review Front Office checklists and complete cash audits daily.

Fully comprehend and operate all relevant aspects of the Front Desk computer system.

Ensure logging and delivery of all messages, packages, and mail in a timely and professional manner.

Be aware of all rates, packages, and promotions currently underway as listed in the Red Book.

Be familiar with all in-house groups.

Be aware of all closed out and restricted dates.

Follow and enforce all Highgate Hotel hotel credit policies.

Be able to complete and ensure that a proper bucket check, room rate verification report, and housekeeping report have been accurately done and filed.

Maintain proper operation of the P.B.X. console and ensure that all standards are met, if applicable.

Establish and maintain good communications and teamwork with fellow employees and other departments within the hotel.

Assist the AGM in ensuring that employees are following and maintaining standards (i.e., answering phones, callbacks to guests, guest request log).

Have knowledge of and assist in all emergency procedures as required.

Oversee and ensure that all guests are checked in/out in a friendly, efficient and courteous manner.

Be able to perform, complete and ensure that all tasks and duties on the shift checklist are completed in a timely and efficient manner.

Responsible for issued house bank.

Be able to perform all duties of Guest Services Agent.

Run room status reports in a timely manner and relay necessary information to affected departments and individuals.

Monitor key control to maintain hotel security.

Ensure the maximization of room revenue through Rooms Merchandising.

Answer all guest inquiries in a timely and professional nature.

Be involved in departmental meetings, planning and execution.

Help maintain productivity levels at or above budgeted standards.

Assist in training and cross training of new hires and current employees on a regular basis.

Qualifications:
Physical requirements:

Flexible and long hours sometimes required.

Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Qualifications:

Maintain a warm and friendly demeanor at all times.

Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.

Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.

Must be able to multitask and prioritize departmental functions to meet deadlines.

Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.

Attend all hotel required meetings and trainings.

Maintain regular attendance in compliance with Highgate Hotels Standards, as required by scheduling, which will vary according to the needs of the hotel.

Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.

Comply with Highgate Hotels Standards and regulations to encourage safe and efficient hotel operations.

Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.

Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.

Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.

Must be able to cross-train in other hotel related areas.

Must be able to maintain confidentiality of information.

Must be able to show initiative, including anticipating guest or operational needs.
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