Accounting Specialist 24-00856

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Job description

Title

Accounting Specialist II

Position Type: Hybrid (Mon. and Fri. work from home, Tues./Wed./Thurs. onsite)

Schedule: M-F, 8:00 am - 5:00 pm

Pay: $25.90

DESCRIPTION
Under general leadership within the Finance Department, the Accounting Specialist II will complete a variety of specialized duties to support the daily functions within the Accounting Department. This position will support various programs and processes of a broad and varied nature related to one or more of the following: functional areas: Administration, Cash Application, Cash Management & Medical.

Key Responsibilities:

1. Acts as a trusted resource for the organization and consistently demonstrates company organizational values while building and maintaining strong internal relationships.

2. Update and report daily metrics for the MDI board.

3. Demonstrate a commitment to incorporate LEAN principles into daily work.

4. Monitors and responds to all inquiries internally and externally utilizing the businesses shared mailboxes.

5. Assists in regulatory, administrative and annual CPA audits including developing appropriate work-papers.

6. Review respond and close out Meditrac Event requests within agreed SLA timeframe.

7. Assist in implementation and maintenance of process improvement activities.

8. Oversee and review data entry, analyze and audit for timeliness and accuracy.

9. Ensure all transactions are posted in the proper period for month-end close.

10. Process desktop deposits, wires, and ACH payments, and credit card payments.

11. Research and resolve invoice or payment discrepancies.

12. Prepare journal entries and understand impact to financial statements.

Major responsibilities vary per the following assigned duties:

Accounting Specialist Administration

1. Enter and/or upload invoices to the payment system

2. Process check requests

3. Accounts Payable Trade transactions include, but are not limited to, posting invoices, credit memos and supplier credits

4. Review all invoices for assigned vendors for appropriate documentation and approval prior to payment

5. Determine appropriate department to start the workflow for the invoice approval process

6. Match invoices to the approved funding and follow up on invoices held pending additional approved funds

7. Process three-way P.O. matching invoices

8. Monitors and responds and to all vendor and or internal inquiries for assigned vendors utilizing the Accounts Payable inbox

9. Reconcile vendor statements, research and correct discrepancies

10. Monitor vendor accounts to ensure payments are up to date

11. Research problems related to accounts payable disbursements and determine appropriate action.

12. Create, respond, follow up, update and close out Workfront tickets within designated SLA guidelines

13. Assist in implementation and maintenance of process improvement activities.

14. Process check run ensure totals are imported into Union Bank and save payment register to FTP location

Accounting Specialist Cash Application

1. Responsible for the timely and accurate application of any and all cash receipts either in the form of lock-box receipts, checks, ACH/wires or other and various electronic payment methods for AR processing

2. Responsible to review and reconcile all HMS invoices and payments

3. Generate and send out invoices for grants and special projects

4. Obtain and download deposit reports from bank, merchant, and other websites daily for reconciliation and reporting. Keep all payment-supporting documentation organized.

5. Responsible for retrieving, reviewing and distributing the CMS Capitation file to the Capitation and Financial Reporting departments monthly

6. Responsible for reconciling and collecting pending receivables for P2P monthly and annually.

7. Reconciles claim refunds daily by utilizing Oracle Fusion, CART Database and MediTrac

8. Maintain accounts receivable customer files and records

9. Communicate with various departments to resolve cash application concerns

Accounting Specialist Cash Management

1. Responsible for all cash and or wire transfers between various bank accounts within the business and completing reconciliation to ensure all cash transactions are posted in the general ledger via journal entries.

2. Creates & maintains cash position/projection reports for the CEO, CFO & Finance Director.

3. Processes requests for all void and re-issue of checks for both Administration and Medical payables accounts.

4. Handles the monthly stale dated checks for both Administration and Medical payable accounts.

5. Responsible for processing TIN verifications to ensure IRS regulations are adhered to

6. Creates and maintains new and existing vendors for Administration and Medical providers.

7. Completes the annual 1099 preparation, updating and verification of tax ID's, verification of amounts, vendor maintenance, and coordinating research on vendors and disbursements.

8. Maintains and records legal expenses monthly reconciling to the general ledger for the annual company audit.

9. Maintains, records and completes reports monthly for all temporary staff for all hours worked.

10. Audits and approves all employee expense reports for payment processing.

11. Reconciles and prepares journal entries for monthly postage cost from vendor invoices and in-house meters

Accounting Specialist Medical

1. Prepare and process electronic transfers and payments

2. Prepare and perform check runs in multiple software systems, (Oracle, Diamond, & MediTrac) and adhering to current approval policy.

3. Respond to all Provider inquiries on assigned Providers

4. Respond to all internal inquiries for Claims related matters

5. Validates accuracy of import files received from internal departments to Accounts Payable system prior to uploading invoices

6. Research problems related to address flags in Claims Systems

7. Research and resolve returned check issues with Provider Call Center in a timely fashion to ensure Provider satisfaction

8. Prepares void and re-issue

9. Enter and/or upload invoices to the payment system

10. Researches and reprocesses returned checks in Oracle, Diamond & Meditrac

11. Assist in monthly manual check process

12. Beta test Claims Systems prior to launching software modifications in live production

13. Identify opportunities for improving processes or addressing gaps in processes

Requirements:

Three (3) years of experience in an office environment, consisting of accounts payable, cash application, and/or general accounting duties

High school diploma or GED required

General ledger coding of invoices and accounts payable computerized applications

Microsoft Office Skills

Microsoft Access (basic)

Accurate data entry

INDH

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