Contracts Administration & Technology Specialist

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Job description

Join our Mission to Protect Humankind!

Vaxcyte is a clinical-stage vaccine innovation company engineering high-fidelity vaccines to protect humankind from the consequences of bacterial diseases, which have serious and costly health consequences when left unchecked. Working to eradicate or treat bacterial infections such as invasive pneumococcal disease, Group A Strep, periodontitis and Shigella is just the beginning. Our path to success is clear and well-defined, and Vaxcyte is set up to go the distance.

WHAT we do is every bit as important as HOW we do it! Our work together is guided by four enduring core values:

AIM HIGH: We embody our collectively audacious goal to courageously make the most complex biologics ever attempted to protect humankind.

LEAD WITH HEART: Everyone leads at Vaxcyte with a kindness-first, inclusive approach to collaboration and vigorous debate that advances our business objectives.

RETHINK CONVENTION: We bring creative and intellectual diversity to every facet of the work we do in order to innovate and re-innovate the way vaccines are delivered.

MODEL EXCELLENCE: The magnitude of our challenge requires our shared commitment to demonstrating integrity, accountability, equality and clarity across communications and decision making.

Summary:

Vaxcyte has an exciting opportunity for an experienced Contracts Administration & Technology Specialist to join our Legal team. Reporting to the Associate Director, Legal, the Contracts Administrator/Paralegal will be responsible for providing contract administration support to our internal client groups. The ideal candidate should have previous contract management experience working in Biotech/Pharma.
Essential Functions:

• Responsible for the oversight and management of Vaxcyte's contract management system, Ironclad.
• Oversee legal agreement intake as needed, including preliminary review and saving to contract repository. This will include redlining and cleaning of documents for signature; coordination of signatures, approvals, vendor and internal requestor outreach, and finalization/saving of agreements to ensure version control and accurate document retention.
• Will work in leading the optimization and improvement of the legal contract repository and organization of all legal documents.
• Will collaborate with attorneys and consultants to develop and consistently update Ironclad workflows and use cases.
• Will be responsible for guiding and educating internal users on the functionality of Ironclad and the various workflows.
• Responsible for making and tracking updates within Ironclad and keeping the contracts team updated as appropriate.
• Manage Ironclad licenses and permissions and track licenses and fees.
• Create Insight reports and expand upon use of reporting data from Ironclad.
• Manage and drive varied ad hoc legal and cross functional team projects.
• Support for assessment and implementation of AI.
• Assist with compliance activities and work closely with procurement and finance teams.
• Provide administrative support to the Legal Department as needed.
• Collaborate with the attorneys to revise materials from outside counsel.
• Prepare/update presentations for the legal team, primarily contracts group.
• Experience in building relationships with cross functional teams and key internal and external stakeholders to achieve Legal team and company goals.
• Patience with internal client/customers.
• Demonstrated problem solving abilities and strong organizational skills.
• Must be self-motivating, extremely proactive, prioritize and manage work, and show attention to detail.

Requirements:

• Qualifications B.A./B.S.; 5+ years experience in contracts administration and legal operations; paralegal or JD with contracts administration experience welcome and encouraged.
• Experience working with Ironclad required.
• Understanding of purchasing system/procurement tools such as NetSuite required.
• Light coding or similar experience/background desired.
• Understanding of the technology industry, including software development, IT services, and related technical terminology.
• Ability to comprehend and interpret technical specifications and requirements.
• Strong interpersonal skills with the ability to collaborate with colleagues. Excellent written and verbal communication skills.
• Strong attention to detail, excellent organization skills and the highest standards for accuracy and precision.
• Demonstrated problem solver with a systems-thinking mindset.
• Pro-active and self-motivated with a customer service orientation and a commitment to delivering high quality support.
• Strong computer skills with Microsoft Office 365 (Outlook mail, Word processing, Excel, Zoom meetings); redlining experience through tool such as Litera/Workshare (or Word).
• Passion to learn, proactive, high integrity, and strong work ethic.
• Experience in biotech/pharma industry is preferred but not required.
• Models our Core Values: is experienced as someone who exemplifies the culture we want to create; operates with transparency; is trusted.

Reports to: Associate Director, Legal

Location: San Carlos, CA

Compensation:
The compensation package will be competitive and includes comprehensive benefits and an equity component.

Salary Range: $117,000 - $131,000 (SF Bay Area). Salary ranges for non-California locations may vary.

Vaxcyte, Inc.
825 Industrial Road, Suite 300
San Carlos, CA 94070

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

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