On-Site Administrative Assistant (REF6761C)

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Job description

Job Description

"• Property Name: Bay

• 3866 Ingraham St, San Diego, CA 92109, USA

• Full-Time

• Unit Count: 506

• Driver's License Required

The Administrative Assistant - Onsite is responsible for providing administrative support and bookkeeping/accounting functions for the apartment community, ensuring the efficient operation of the office. The Administrative Assistant - Onsite is responsible for conducting all job duties in accordance with Fair Housing Laws and Company policy, and supports the overall objective of meeting the expectations of the Client, based on the respective financial operating budget and management agreement.

Pay: $30 - $32 / Hour

Duties and Responsibilities:

The job analysis will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal (non-essential) job functions are subject to modification. Nothing in this job analysis restricts management's right to assign or reassign duties and responsibilities for this job.

Handle the invoice management/oversight responsibilities of the Portfolio.Ensure all properties are posting invoices in a timely manner

Follow-up with vendors weekly to confirm they have submitted invoices to the properties for payment

Assist onsite teams as needed with invoice processing, either remotely or onsite/in-person.

Consolidate/distribute purchase order and invoice detail reporting to the portfolio, Directors, and ownership representatives.

Monitor vendor insurance compliance to ensure vendors being utilized are authorized to do so. Failure to become authorized prevents payments to be made for their services.

Provide training to new onsite employees, as requested by the Director team, whose roles include processing of invoices and working with vendor insurance compliance.

As needed, work with Portfolio Marketing team to provide oversight of online reviews.

As needed, with Portfolio Regional Maintenance Supervisor and Director and team to monitor work order completion times.

Other Consistently and fairly enforce community rules and regulations, FPI Standard Operating Procedures.

Comply with all Fair Housing Laws and FPI policies and procedures.

Promote a professional image by adhering to FPI Management's Dress Code Policy.

Conduct displayed must be of a professional manner when communicating with employees, residents, prospective residents, clients, vendors, and guests while representing FPI Management.

Responsible for meeting all training requirements for the position (Grace Hill, Safety Meetings, etc.).

Perform any and all functions as directed by the supervisor, including special project assistance.

Perform any and all functions as directed by the supervisor, including special project assistance.

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