Principal Administrative Analyst II - SF Municipal Transportation Agency - (1825) - (151603)

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Job description

Job Description

The eligible list from this job announcement will be used to fill future vacancies in this classification.

San Francisco Municipal Transportation Agency (SFMTA or Agency) has major responsibilities operating a multi-modal public transportation system, which includes the planning, design and the originating of contracts and procurement packages to meet the Agency's ongoing needs.

The Parking, Curb Management, Operations Shops and Contract Administration subdivision sets parking and curb regulations and manages on-street and off-street assets and related contracts, to achieve the SFMTA's strategic goals and to raise revenue to support transit and active transportation. The Contracts and Related Services group manages policy, budgeting, and contract administration for large, multimillion dollar vendor contracts that support off-street parking, the tow, and on-street metered-parking programs.

The Streets Division and Contracts and Procurement Sections of the Office of Civil Rights has openings for multiple 1825 Principal Administrative Analyst II positions. Applicants will be considered for all positions within the two Divisions. The positions are as follows:

1. Purchasing Lead:

The Purchasing Team is responsible for Chapter 21 Commodity purchases. Under the general direction this position will plan commodity purchases with the end user divisions and lead the Purchasing Team to procure commodities by issuing purchase orders for the SFMTA.

Examples of Important and Essential Duties:

Plans, assigns, supervises and reviews the work of purchasing staff engaged in the maintenance of inventory management records, determination of materials requirements, preparation of purchase requisitions and; prepares periodic and special reports of unit(s) activities.

Confers with section or division managers and supervisors regarding material support operations, short- or long-range plans affecting supplies and usage; and adjusts or recommends necessary inventory, or reorder changes.

Confers with departmental users and vendor representatives regarding service, product quality and durability, and purchase feasibility; implements systems for providing information to users on status of order; investigates and resolves user problems.

Reviews and approves the awarding of purchase orders; reviews and recommends the award of contracts on bids; may prepare documents for major supply contracts.

Evaluates inventory levels and reorder points; advises management of significant transactions and trends; recommends changes in established targets when indicated.

Participates in the development and implementation of departmental policies and procedures in conformance with departmental and City and County of San Francisco purchasing and storeroom policies;

Develops and implements internal distribution systems and security policy; regularly reviews existing systems and procedures and recommends revisions as necessary.

Evaluates subordinates' personnel; documents and makes recommendations on employee performance and discipline; identifies training needs and determines appropriate training programs.

Performs related duties and responsibilities as assigned.

DESIRABLE QUALIFICATION: Additional skill requirement beyond MQ. Can be used as criteria to score applicants for interview selection.

Verifiable experience in material procurement and inventory control & asset management

Five years (5) years verifiable working experience of contracts and procurement process and procedures of contract administration, contract management, and procurements.

Five years (5) of verifiable working experience with San Francisco Administrative Codes on procurement, and/or the Federal Transit Administration's Third-Party Contracting Requirements

Verifiable supervisory experience

2. Construction Lead:

The Construction Team is responsible for Chapter 6 construction contract including Job Order Contracts (JOC) as well as professional services related to construction contracts. Under the general direction, this position will lead the construction contracts section and JOC for SFMTA. The responsibilities of this position include the following for both construction contracts and JOC: prepares solicitations and contract documents; manages the procurement process for compliance with SFMTA policies and procedures as well as local, state, and federal rules and regulations; maintains information and documentation; collaborates with other Chapter 6 Agencies; prepares and participates in federal and local audits; collects date; and prepares a variety of reports, memoranda, and correspondences.

Examples of Important and Essential Duties:

Prepares, Bids, and Awards construction contracts: Prepares bid/proposal documents for advertisement; facilitates all bidders discussions, questions, and protests during the bid phase; evaluates bids; and executes contracts.

Manages JOC contract administration in areas such as: contractor solicitation and selection, contract development and production, review and processing of approvals, and contract maintenance.

Reviews and process Contract Modifications, Task Orders, Contract Closeout, and Acceptance.

Reviews and process requests for progress payments and retention releases.

Ensures that all procurement and contracts comply with SFMTA policies and procedures, City and County of San Francisco Administrative Code, California law, and Federal Transit Administration (FTA) regulations.

Enters and maintains contract information into varies databases and spreadsheets.

Maintains files and documentations related to assigned contracts and responds to external reviews and audits by providing appropriate documents.

Collects, compiles, and provides documents requested by other City Agencies/Departments and through the Sunshine Ordinance.

Performs related duties and responsibilities as assigned.

DESIRABLE QUALIFICATION: Additional skill requirement beyond MQ. Can be used as criteria to score applicants for interview selection.

Five (5) years of verifiable experience in construction and Job-Order-Contracts.

Five (5) years of verifiable working experience with San Francisco Administrative Codes on procurement, and/or the Federal Transit Administration's Third-Party Contracting Requirements

Five (5) years of verifiable experience in complex and major federal, state or locally funded contracts and procurement for facilities and infrastructure capital improvement programs ($10M contract value and above)

Verifiable supervisory experience

3. Professional Services and General Services Contracts lead:

The Contract Section is responsible for Professional Service, Vehicle Procurement and Equipment Rehabilitation, General Services and Commodity contracts.

Under the general direction, one of the position will lead the locally funded contracts and procurement team and the other one will lead the federally funded contracts and procurement team and they and are responsible for all non-construction contracts for the SFMTA; prepares solicitations and contract documents; manages the procurement process for compliance with SFMTA policies and procedures as well as local, state, and federal rules and regulations; maintains information and documentation; collaborates with other Chapter 21 Administration the Agencies; prepares and participates in federal and local audits; collects date; and prepares a variety of reports, memoranda, and correspondences.

Examples of Important and Essential Duties of the position in Contracts Section:

Works with various stakeholders to assess elements of project delivery to determine contract options best suited for each project in compliance with local, state and federal rules and guidelines.

Prepares, develops, and administers procurement and contract documents and solicitations, including invitations for bid (IFB), requests for proposal (RFP), and requests for qualification (RFQ) with a clear understanding of the project delivery or operational scope and schedule.

Identifies and analyzes needs, goals, funding and other criteria in the development of contract specifications; Ensures that all procurement and contracts comply with SFMTA policies and procedures, City and County of San Francisco Administrative Code, California law, and Federal regulations.

Provides guidance on procurement functions including contract award and administration; makes recommendations to management for resolution of contracts and procurement issues.

Reviews and approves contracts, contract amendments, contract service orders and task orders, revisions, terminations, contract closeouts and contract assignments.

Prepares contract status and project delivery reports; conducts competitive contract vendor selection processes including public bids and requests for proposals, distributes and places advertisement and public notices for contracts; processes moderate to highly complex contracts including advertising for bids/proposals, receipt and review of bids, contract negotiation and award, and routing through signature/documentation process to certification; provides information to staff and provides training and technical assistance to staff and contractors on departmental contracting policies, procedures and requirements.

Maintains files and documentation related to assigned contracts, projects, and responds to external reviews and audits by providing appropriate documents.

Performs related duties and responsibilities as assigned.

DESIRABLE QUALIFICATION: Additional skill requirement beyond MQ . click apply for full job details

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