Senior Administrative Assistant

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Job description

Overview:
WHAT YOU DO AT AMD CHANGES EVERYTHING

We care deeply about transforming lives with AMD technology to enrich our industry, our communities, and the world. Our mission is to build great products that accelerate next-generation computing experiences - the building blocks for the data center, artificial intelligence, PCs, gaming and embedded. Underpinning our mission is the AMD culture. We push the limits of innovation to solve the world's most important challenges. We strive for execution excellence while being direct, humble, collaborative, and inclusive of diverse perspectives.

AMD together we advance_

Responsibilities:
SENIOR ADMINISTRATIVE ASSISTANT

THE ROLE:

Within the Artificial Intelligence Group (AIG), we are seeking an experienced Administrative Assistant to support the ACE and ACS Engineering teams located in San Jose, Ca, reporting to the Corporate VP, Engineering.

THE PERSON:

The role requires you to be experienced in providing administrative and project support to a dynamic team in a fast-paced environment. The culture of AIG requires close collaboration, willingness to share ideas, and openness to jump in and support other admins when needed. As an administrative professional, the ability to work on multiple diverse projects and tasks that support the AIG team will be required. The ideal candidate will bring a blend of professionalism, expertise, passion, and flexibility to the role.

KEY RESPONSIBILITIES:

Senior-level administrative support including heavy calendaring and meeting arrangements, travel coordination, data processing, expense reporting, meeting management, etc.

Act as a point of contact for the Executive and the Team.

Coordinate and arrange international and domestic travel and accommodation

Organize functional team events (group meetings, offsites, all-hands, celebrations, etc.), facilitating communication with in-house and external contacts to ensure success.

Arrange all offsite lunches and dinner meetings and order all catering for appropriate meetings.

Submit expense reports in a timely fashion

Attend VP staff meetings and track action items from the meeting and follow through

Manage group SharePoint sites and Confluence pages

Prepare and submit Purchase Orders, payments, etc

Coordinate and track key organization data (budget, travel, equipment, etc.).

Maintain inventory of departmental supplies and computing resources

Coordinate with IT and Facilities departments as needed.

Understand that work is generally of a time-sensitive or confidential nature.

Assist with special projects as assigned.

Collaborate with different levels of management, team members, and external clients if needed

PREFERRED EXPERIENCE:

Relevant administrative experience (experience in supporting Senior level Executives)

Proficient in Microsoft Office applications including Outlook, Word, PowerPoint, Excel, and SharePoint, with a heavy emphasis on calendar management.

Discretion and confidentiality

Strong multi-tasking skills and ability to make judgments and initiative with flexibility and responsiveness.

Excellent customer service and composure under pressure. Ability to work independently and as a team player.

Experience working in a high-paced technology company with a globally diverse, population.

Strong organizational skills, detail-oriented, ability to multitask and prioritize multiple projects promptly.

Effective written and verbal communication skills with co-workers, clients, and customers at all levels.

Demonstrated ability to partner well with others and build strong, effective relationships.

ACADEMIC CREDENTIALS:

Bachelor's Degree or equivalent level of experience

Location:

San Jose, CA, onsite

Qualifications:
At AMD, your base pay is one part of your total rewards package. Your base pay will depend on where your skills, qualifications, experience, and location fit into the hiring range for the position. You may be eligible for incentives based upon your role such as either an annual bonus or sales incentive. Many AMD employees have the opportunity to own shares of AMD stock, as well as a discount when purchasing AMD stock if voluntarily participating in AMD's Employee Stock Purchase Plan. You'll also be eligible for competitive benefits described in more detail .

AMD does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. AMD and its subsidiaries are equal opportunity, inclusive employers and will consider all applicants without regard to age, ancestry, color, marital status, medical condition, mental or physical disability, national origin, race, religion, political and/or third-party affiliation, sex, pregnancy, sexual orientation, gender identity, military or veteran status, or any other characteristic protected by law. We encourage applications from all qualified candidates and will accommodate applicants' needs under the respective laws throughout all stages of the recruitment and selection process.

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