Secretary III

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Job description

Start your career with VOLT.
Volt is immediately hiring for a Secretary III in Santa Barbara
Volt takes great care of our great hires!
As a Secretary III you will:

• Generate reports, correspondence, documents, and memoranda as needed for team
• Assist point person on Exception process as needed
• Process Early Start denials/accept letters and Age 3 denial/accepts letters in a 2-day turnaround time from date of receipt.
• Sandis changes as needed (demographic updates, change case file, closed, inactive & updating reports/contact history.
• Printing of RC note on predetermined date for persons served (exception -closed/inactive/transfer or deceased)
• Processing of 3770 and CDER's as needed
• Create tables, forms - OD (officer of the day) schedule, sign out books, schedule for team and any other tables and/or forms needed by team
• Gather data, compile reports, and prepare person served files as needed for team audits i.e. DDS, Peer audit reviews, etc.
• Filing for 3 service coordinators on a monthly basis (SC's to batch)
• Schedule appointments and meetings for team department
• Update information, lists, reports, contracts as needed for team
• Prepare closure, transfer, inactive, multi-volume & decease files accordingly
• Assist as back up to point person in maintaining office supplies, agency forms and information as needed, as well as building repairs and service calls to vendors.
• May assist with planning and implementing special functions and training sessions for team needs
• Additional or different functions may be assigned as needed

This is a Full-Time 1st Shift Opportunity.
Pay Rate: $21.47 - $26.86/Hourly

The ideal candidate will have:

• 2 years' relevant experience.
• Proficient computer skills - Excel & Word (Power Point desired).
• Ability to type minimum of 45 WPM.
• Strong communication and organization skills.
• Problem solving skills.
• Transcription skills desired.
• Able to work with minimal supervision.
• May be required to know or learn technical terminology and spreadsheet programs.
• Knowledge of medical/psychological terminology (preferred).

Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.
Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.
Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).
Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please email or call (866) - . Please indicate the specifics of the assistance needed.
Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

Volt is acting as an Employment Agency in relation to this vacancy.

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