Executive Assistant

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Job description

Job Description

This role will support our SVP, Technology Workflows Engineering

For this role, the individual will need to be in our Santa Clara office 2-3 days a week

What you get to do in this role:

Schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks.

Draft and prepare routine and advanced correspondence including emails, presentations and reports. Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.

Assist leadership and organizations by optimizing usage of time. Make decisions regarding short-term priorities and work activities.

Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation.

Identify issues within the organization and initiate or facilitate solutions.

Assist internal departments with the setup of new hires.

Assist new hires with processes including expense reporting and travel systems and other internal processes and tools. Compile, prepare and process Leadership expenses and credit card reconciliation where needed.

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