Administrative Assistant II

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Job description

Overview:
The Administrative Assistant II provides a wide variety of clerical, administrative and staff support services to assigned departments(s) or functions.

Responsibilities:
Answers and transfers calls, takes phone messages when necessary.

Maintains organizational and filing systems as assigned.

Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

Responds to and resolves administrative inquiries and questions.

Coordinates schedules travel, meetings, and appointments at the supervisor's request.

Prepares schedules and agendas for meetings.

Performs data entry and electronic filing tasks for accounts payable, purchase orders, equipment inventory, and confidential employee or department files.

Upholds a work environment that promotes teamwork, partnership, recognition, mutual respect, and collaboration, while role modeling the company values, behaviors, and culture of One.Team.Chumash.

Performs other duties as assigned.

Qualifications:
High School Diploma or GED Certificate.

Associate's Degree in Business, Communications or equivalent work experience.

Three years of administrative support experience.

Intermediate computer proficiency utilizing Microsoft applications, email, and Internet.

Native American hiring preference applies.

Organizational Awareness: Having and using knowledge of systems, situations, procedures, and culture inside the organization to identify potential problems and opportunities; perceiving the impact and the implications of decisions on other components of the organization.

Computer Literacy: Using computers effectively and efficiently in the working environment.

Planning and Organizing: Setting priorities and defining actions, time, and resources needed to achieve predefined goals.

Oral Communication: Shaping and expressing ideas and information in an effective manner.

Written Communication: Expressing ideas and opinions clearly in properly structured, well organized, and grammatically correct reports or documents; utilizing language and terminology that is understandable for the reader.

Location:
100 Via Juana Drive

Minimum Pay Rate:
$24.59 per hour

Maximum Pay Rate:
$28.93 per hour

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