Administrative Assistant

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Job description

The Company:

At Broken Drum Insulation Visalia, a BDI Company, we hire and retain employees who exhibit the following Core Values: Safety, Personal Integrity, Dependability, Commitment, Collaboration, and Excellence. BDI is in the construction industry, primarily insulation however, we do install additional products. BDI encourages team building by hosting numerous events throughout the year from BBQ's to picnics and training. We appreciate our employees. We are hiring immediately, let us appreciate your talents and come join the BDI family!

Why we love it here: benefits that include medical, dental, vision, retirement plans, vacation, paid holidays, and plenty of opportunities for growth and advancement!

What You Can Expect:
As an Administrative Assistant focusing on Dispatch and Scheduling, you are responsible for building a schedule for residential and commercial job orders placed and assigning them to insulation crews to complete. In addition, you will oversee and maintain all job order paperwork from start to finish. Your day-to-day will always look a little different, but include:

Collaborating and communicating with builders, sales personnel and insulation crews on the status of each job order

Collecting, checking and organizing documentation regarding incoming and outgoing job orders

Creating daily crew schedules

If required, create a new phase in jobCORE for any repairs or extra material for jobs billed complete

Upload CF6R/CF2R insulation certificates to Cal Certs for Quality Insulation tracts

Issue insulation certificates and distribute to customer once job is paid

Tracking and maintaining DOT information

Answer Phones

Interact heavily with customers

To Be Successful:
High School Diploma or GED required

Excellent written and verbal communication skills

Proficient in Microsoft Office products including Word, Excel, PowerPoint and Outlook

Adapt easily to changing situations, work-flow and deadlines

Respond to situations is a positive manner and provide good customer service skills

Strong organizational and data entry skills

Work in a very dynamic environment with deadlines

Work independently and as a teammate

Attention to details

Spanish proficiency is a plus

Schedule: Monday - Friday

Pay: $18.00 - $20.00 per hour

Position requires a drug test be completed, contingent upon employment and a background check if applicable.

For Your Safety:
Lift light to moderate weight

Sit for extended periods of time

Use a computer

EEO Statement:
IBP is an equal opportunity employer.

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