Executive/Personal Assistant

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Job description

Position: Executive/Personal Assistant

Overview: We are seeking an experienced and highly organized Executive/Personal Assistant to oversee the flawless operation and management of two private residences (Denver, Colorado and California) while providing comprehensive support to a high-profile executive. This newly created role offers an excellent opportunity for a dedicated individual who is passionate about serving people and ensuring the efficient operation of both professional and personal aspects of the executive's life. The ideal candidate will be detail-oriented, highly organized, reliable, proactive, and capable of handling a wide range of tasks with discretion and confidentiality.

Responsibilities:

Personal/Executive Support:

• Manage email and correspondence promptly, ensuring an organized inbox.
• Plan and manage social engagements, private events, and public appearances.
• Coordinate schedules, meetings, and events with precision.
• Handle all travel arrangements and logistics seamlessly.
• Assist with personal shopping, errands, and social engagements.
• Coordinate invitations, RSVPs, and logistical details for events.
• Maintain confidentiality and handle sensitive matters with care.

Household Management:

• Exude daily leadership, guiding and empowering the household team to surpass expectations.
• Forge a close collaborative relationship with the Principal, anticipating and fulfilling personal, property, and household requirements with utmost dedication.
• Exercise astute supervision over household staff and vendors, ensuring optimal efficiency and service excellence.
• Seamlessly orchestrate events of varying scales, leaving no detail overlooked, while attending to miscellaneous household duties with finesse.
• Take charge of property preparations for guests, ensuring each residence exudes an ambiance of luxury and refinement, while overseeing renovation projects to perfection.

Requirements:

• Minimum of 5 years of experience in a similar capacity within private family service, showcasing exemplary performance.
• Proven experience as an Executive/Personal Assistant, preferably supporting high-profile individuals.
• Bachelor s degree preferred.
• Exceptional organizational, communication, and time management skills.
• Proficiency in Apple/MacOS and Microsoft Office.
• Ability to maintain strict confidentiality and exercise discretion.
• Flexibility to accommodate occasional evening and weekend commitments, as well as local and out-of-state travel.
• Own vehicle with an impeccable driving record.
• Ability to travel locally (20%-25%) and out-of-state (25%-30%) as necessary.

Work Week:

• Typical schedule is Monday to Friday, 8:30 am - 6:00 pm, with flexibility required for occasional evenings and weekends.

Compensation:

• Compensation based on experience, accompanied by a comprehensive benefits package that includes superior medical, dental, and vision coverage, generous vacation and holiday allowances, and a robust 401(k) plan.

Join Our Team: This is an exciting opportunity to join, where your talents will be recognized, valued, and celebrated. Be part of a dynamic and supportive environment where your skills make a real difference. Apply now!

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