Land Coordinator

DRB Group

2024-06-28 13:57:37

Rehoboth Beach, Delaware, United States

Job type: fulltime

Job industry: Administration

Job description

JOB PURPOSE:

This position will require a highly organized, detail-oriented individual to coordinate the administrative activities of the Division's Land functions.

Duties and Responsibilities

• Provides administrative support to the Division Acquisition and Development Team as directed
• Supports Land Acquisition Manager in preparing Land Committee submissions
• Supports Land Development Manager in various tasks related to Land Development
• May provide other departments with administrative supports as required
• Works independently and within a team on special projects. Prepares financial, statistical, narrative and / or other reports as requested by management
• Reconciles department invoices for approval and processing
• Responsible for all department mail, expense reports, administrative tasking, statistical reports, special assignments etc
• May coordinate and prepare documents such as contract, and memoranda for review, approval, and use by Division management.
• Prepare and maintain project files.
• Assist Land Development Management team with all financial assurances (bonds and letters of credit, etc.)
• Attend Land Development meetings as needed,
• Progress schedules, Weekly meeting notes
• Maintain State and Local permit applications and Storm Water Management Plans.
• Assist in creation and management of HOA and Condo Associations, Process Homeowner Association (HOA) invoices (month/quarterly dues, subsidy requests, etc.) and ensure timely payment.
• Understand HOA financials and provide feedback to the Land Department regarding any budget changes and/or deficit funding requirements as needed.
• Schedule transition walks for all tracts that will be owned and maintained by the HOA.
• Organize and schedule all HOA activities with the HOA manager and division personnel
• May need to be an active HOA board member and attend all HOA meetings
• Attend on site project meetings and deliver permits and paperwork to County Agencies as needed
• Other duties as apparent or assigned

QUALIFICATIONS:

Knowledge and Skills

• Working knowledge and experience in Home Building or Real Estate is preferred
• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to manage multiple tasks.
• Must have high level of interpersonal skills to handle sensitive and confidential situations working with outside vendors and internal staff.
• Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel,PowerPoint).
• Working knowledge of general office equipment
• Office level computer skills required - including MS Word, Excel, Outlook, etc.
• Detail oriented and organized.
• Problem solving and research skills.
• Time Management skills a must with a willingness to learn new tasks

Education and Work Experience

• Bachelor's degree preferred
• 1-3 years experience of administrative office/management support preferred.
• Previous homebuilding experience is preferred, but not required.