Coordinator, Fulbright Outreach & Recruitment (Hybrid)

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Job description

Institute of International Education

IIE is an Equal Opportunity and Affirmative Action Employer of Females/Minorities/Veterans/ Individuals with Disabilities.

Organizational Unit: IIE Organization -> IIE US -> Fulbright Outreach and Recruit

Schedule: Full Time

Education: Associate Degree

Location: Washington DC Washington, DC, US 20005

Travel: Less than 10%

Job Description:

The Institute of International Education (IIE) is hiring a Coordinator, Fulbright Outreach and Recruitment for our Fulbright Student Program. This position will work with the Fulbright Program, the flagship international academic exchange program sponsored by the United States Government. We invite you to join a team united by a single goal: to transform our interconnected world into a network of more peaceful and equitable societies. IIE's team members share a belief that when education transcends borders, it opens minds, enabling people to go beyond building connections to solving problems together.

Learn more about IIE, our culture and commitment to DEIA here .

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Job Summary:
This position will work with the Fulbright Student Outreach and Recruitment team. The Coordinator provides financial, logistical and administrative support to the Fulbright Student Outreach and Recruitment team. This position manages logistical and administrative arrangements, processes payments, and reconciles financial records in support of the team. The Coordinator maintains internal and external contact databases and supports external communications by monitoring shared inboxes; and supports production of newsletters, webinars and virtual events. This role supports procurement of venues, development of promotional materials, and management of vendors. The Coordinators travels to events as needed.

Essential Functions:
• Maintains applicant and stakeholder data in databases, spreadsheets, and on websites.
• Processes payments via IIE's financial systems and reconciles financial expenses made to corporate credit cards.
• Coordinates with internal teams to arrange travel, per diem, and reimbursements for event speakers and participants.
• Coordinates with internal teams to manage procurement of hotels, restaurants, ground transportation companies, cultural activities, and other vendors as necessary.
• May make formal presentations to participants on financial, logistical and administrative aspects of the project; distributes prepaid cards, medical coverage and ensures compliance with program requirements.
• Communicates program policies and procedures via e-mail, telephone, and in person to internal and external stakeholders.
• Troubleshoots participant and project issues related to logistics, prepaid cards and medical emergencies. Escalates issues as needed.
• Supports on-site delivery of events, including conferences and trainings.
• Supports development and production of digital and print content about the Fulbright Program

Job Requirements:

Qualifications and Experience:

Education and Work Experience:
• Requires an Associate's degree and at least two years of related work experience, or an equivalent combination of education and experience.

Required Knowledge, Skills and Abilities:
• Good organization skills with high attention to detail.
• Ability to work on and prioritize multiple tasks.
• Ability to work well under pressure and meet deadlines.
• Good written and verbal communication skills.
• Intermediate knowledge of Microsoft Office Suites.
• Basic understanding and interest in finance and accounting principles and logistical coordination.
• Ability to interact with all levels of staff and external contacts; sensitive to cultural differences when working with people from other cultures.

Salary and Benefits:

• Salary Range: $53,847 - $60,093. A candidate's salary is determined by various factors including, but not limited to, relevant work experience, job-related knowledge, skills, abilities, internal organizational equity, and geographic region.
• IIE offers a robust suite of benefits to team members including medical, dental, and vision plans, paid time off and holidays, student loan and tuition reimbursement programs, professional development reimbursement program, retirement plans and a family medical leave benefits. Please visit our careers page for further details.

The Institute of International Education ("IIE") has a hybrid work environment that allows team members a combination of in-office work and telework at any of the locations listed above.

Salary and Benefits:

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