Executive Assistant with Security Clearance

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Job description

Position Description If you seek a rewarding, high profile and challenging position supporting projects for the US Navy which requires technical rigor and will tap and build on your expertise, Serco has a wonderful opportunity for you! The Executive Staff Support will be on a dynamic team, supporting Team Submarine COLUMBIA Program Office. Bring your expertise and collaborative skills to make an impact towards our military defense and safety of our sailors. Team Submarine's Submarine COLUMBIA Class Program Office is responsible for: The construction of COLUMBIA Class submarines, financial and budget management, shipyard support of submarines, vendor support of submarines, logistical support, quality assurance (SUBSAFE), and post-delivery submarine certifications and test programs. The Team Submarine concept unifies once diverse submarine-related activities into a single submarine-centric organization with the goal of eliminating traditional stovepipe structures and processes that created impediments and inefficiencies in the submarine research, development, acquisition, and maintenance communities. Team Submarine provides improved communication among the various offices that contribute to the overall success of the United States Submarine Force. David Drury leads this team as a Navy veteran. The team has been recognized by the Navy and the industry for their outstanding contributions to the contract and program. In this role, you will: Provide customer service to Program Leadership and personnel. Analyze processes and workflows, formulating process improvement recommendations, analyzing technical/programmatic information to ensure a smooth operation of the department, field location, or specific project. Research, assemble, and analyzing facts; and presents oral and written documents of compiled data for senior leadership use in responding to actions which require his/her personal attention. Track action items to ensure they are complete and on time and meets leadership expectation. Develop and implementing office and organizational administrative policies and procedures. Maintain calendar, scheduling of commitments, and reminding senior leadership of obligations. Prepare, process, and maintain complex paperwork and forms utilizing written or verbal guidance from the government leadership. Coordinate travel and preparing travel documentation to include expense reports. Safeguard sensitive business information, tracking, and delivering time constraint and recurrent tasks using sensitive records, information and data received on a constant basis. Spearhead the review of administrative and technical documentation for format, editorial, and subject-matter accuracy, and clarity; inclusive of Standard Operating Procedures (SOP). Advise managers and staff on proper company procedures and policies. Attend meetings and preparing notes and/or meeting minutes (attention to detail and punctuality is a must). Ensure correspondence (memoranda, letters, reports, instructions, etc.) is completed accurately in a timely manner in accordance with the Department of the Navy Correspondence Manual and applicable policies. Create/process Defense Travel System travel authorizations and vouchers for program office personnel. Update office organization chart/seating chart and phone listings as necessary. Other administrative duties as assigned. Qualifications To be successful in this role, you will have: A current or active DoD Secret security clearance. An associate's degree with 7 years of related experience at the executive and/or C-Suite level. An advanced MS Office skillset to include Outlook, PowerPoint, Word, and Excel. Ability to multi-task in a fast-paced environment accepting emergent tasking with little to no supervision and/or direction. Ability to work both independently and within large team environments. Discretion in performing specified work requirements. Outstanding written and oral communication skills to communicate effectively and build strong working relationships with a vast team of diverse professionals. Attention to detail and the ability to meet tight deadlines, as well as work independently and with sufficient knowledge to present projects to senior management. 10% travel required. Additional desired experience and skills: Experience providing administrative support to senior/executive level managers. Experience with DTS (travel orders and voucher processing) Experience supporting a Navy Acquisition Program Office. Experience supporting a NAVSEA Program Office. In compliance with local laws regarding pay transparency, the salary range for this role is $96,936.08 to $157,519.86; however, Serco considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, and key skills. If you're ready to contribute to the success of our engineering operations, apply today to join the Serco-NA team. Your expertise in providing technical support will be instrumental in maintaining the efficiency and effectiveness of our mission, and ensuring operational success. Company Overview Serco Inc. (Serco) is the Americas division of Serco Group, plc. In North America, Serco's 9,000+ employees strive to make an impact every day across 100+ sites in the areas of Defense, Citizen Services, and Transportation. We help our clients deliver vital services more efficiently while increasing the satisfaction of their end customers. Serco serves every branch of the U.S. military, numerous U.S. Federal civilian agencies, the Intelligence Community, the Canadian government, state, provincial and local governments, and commercial clients. While your place may look a little different depending on your role, we know you will find yours here. Wherever you work and whatever you do, we invite you to discover your place in our world. Serco is a place you can count on and where you can make an impact because every contribution matters. To review Serco benefits please visit: . If you require an accommodation with the application process please email: or call the HR Service Desk at , option 1. Please note, due to EEOC/OFCCP compliance, Serco is unable to accept resumes by email. Candidates may be asked to present proof of identify during the selection process. If requested, this will require presentation of a government-issued I.D. (with photo) with name and address that match the information entered on the application. Serco will not take possession of or retain/store the information provided as proof of identity. For more information on how Serco uses your information, please see our Applicant Privacy Policy and Notice . Serco does not accept unsolicited resumes through or from search firms or staffing agencies without being a contracted approved vendor. All unsolicited resumes will be considered the property of Serco and will not be obligated to pay a placement or contract fee. If you are interested in becoming an approved vendor at Serco, please email . Serco is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

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