Executive Assistant with Security Clearance

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Job description

The Executive Assistant (EA) contractor will support and assist the Program Manager (PM) and Deputy Program Manager (DPM) with day-to-day key administrative and programmatic functional areas of PMS 401. The EA must be an expert in the functions that support the PM/DPM, must drive the schedule to be executed on time and efficiently, and must rapidly re-schedule and follow up on schedule perturbations. Engage with other EAs throughout the organization as required and for coordination purposes. Coordinate travel for PM/PM as required. Prepare, proofread, suggest edits, and distribute all electronic and/or printed organizational documents, to include periodic programmatic reports, electronic communications, and other documents and materials as requested or deemed necessary. Schedule and maintain meetings for the PM/DPM, to include preparation and assembly of presentations materials and handouts for PM/DPM advanced review, organize action items and inquiries as necessary and requested by the DPM. Maintain the DPM's calendars to reflect travel, meetings, appointments, and out of office notices with precise relevant details. Maintain a centralized office calendar identifying basic availability of all managers and supervisor who fall under the DPM. Work collaboratively, and often independently, on ongoing, special, and non-recurring projects as assigned by the DPM. Plan and coordinate office events, both on site and remote, and meetings to include, but not limited to, reserving venues and/or conference rooms, coordinating parking and transportation where needed, extending invites to guests provided by PM/DPM, developing agendas and objectives, and conference room audio/video setup. Properly organize and store sensitive data such as personal identifiable information. Compile and provide accurate meeting notes for PM/DPM. Minimum Requirements
• An active Government Security Clearance at the SECRET level
• Bachelor's degree in a business or technical field. • Minimum 7 years of job-related experience or equivalent
• Excellent written communication skills; working knowledge of word-processing and integrated software applications; organizational skills and ability to perform detail-oriented work.
• 7 + years proficiency in the use of MS Office specifically excel spreadsheets, word, and SharePoint. • Self-motivated and resourceful.
• Good interpersonal team communication and collaboration skills
• Good organizational, time management, and task prioritization skills
Preferred Qualifications
• Active or reserve military experience in an administrative support field. • Familiarity with navy enlisted and commissioned rate and rank structure.

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