Executive Assistant with Security Clearance

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Job description

Overview This is a non-personal services contract to provide Administrative, Analyst and Advisor Services that shall support the Bureau of European and Eurasian Affairs. The United States Government shall not exercise any supervision or control over contractor personnel, who are the service providers performing the services described herein. The contracted service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government. The incumbent's primary duties are to provide clerical support to the Office Directors in the Bureau of European and Eurasian Affairs. The incumbent's ability to perform adequately is based on a thorough knowledge of the responsibilities, the organizations of the office, and the nature of projects and their relation to the overall mission of the Department. Responsibilities Prepares and/or edit organizational charts, memos and other general office documents and material as required. Attends meetings, capture, and distribute minutes derived from the Prepares and/or edit standard operating Displays knowledge of clerical procedures used to perform the Uses judgment in locating, selecting, and applying the most appropriate authorized alternative among the various guidelines covering similar situations. Refers situations involving significant deviations from established guidelines, or the absence of adequate guidelines, to supervisor. Proofreads documents before returning it to the drafter in order to eliminate typographical Works from draft, edited, or previously documents to record, update, and print required Works from draft or edited documents to record, update, and print required documentation and produce monthly reports. Maintains record of work accomplished, files and document completed work, and works in cooperation with others in large, complex publication efforts. Coordinates and provides administrative support for conferences and Oversees all aspects of travel to support the Director and Deputy Director to include coordinating all logistics, transportation needs and generation of government travel orders and vouchers. Performs special assignments on request, providing substantive support and assistance to the Management team. Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries. Maintains executive's appointment schedule by planning and scheduling meetings, small conferences, and teleconferences. Submits time and attendance through WebTatel for civil service and foreign service Compiles, edits and submits FS and CS annual performance evaluation documents into the HR Database. Prepares and submits taxi vouchers and other reimbursables to budget Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating Maintains customer confidence and protects operations by keeping information Prepares reports by collecting and analyzing Provides historical reference by developing and utilizing filing and database Distributes and maintains the daily office Qualifications Education and/or Experience High school diploma and must have a minimum of five (3) years office experience and supporting high level officials. OR 4 years of directly related administrative and technical Active Top-Secret Clearance Knowledge, skills, and abilities Experience with EZ and E2 Travel Systems Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work in a fast- paced office environment Excellent customer service skills Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skills Proficiency in MS Office, and Teams, ZOOM, and WebEx platforms 2-5 years of experience managing Federal travel Experience with Federal Travel Systems Intermediate level knowledge of Federal Travel Regulations (FTR) and Joint Travel Regulations (JTR) Has a thorough understanding of travel policies and regulations, CONUS and OCONUS AAP/EEO Statement: DNI complies with all federal, state and local laws designed to protect employees and job applicants from discrimination based on race, religion, color, sex, parental status, national origin, age, disability, genetic information, military service, or other non-merit-based factors

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