JR GRANTS MGMT SUPP SPEC with Security Clearance

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Job description

GRANT MANAGEMENT SUPPORT SPECIALIST JR - US DOS Washington, DC Welcome to Universal Strategy Group Inc (USGI)! USGI is a Service-Disabled Veteran Owned Small Business. USGI was founded in 2007 with the single focus of preserving and promoting American security. Our mission is to provide the best-in-class personnel who provide tailored analytical, operational, and technical solutions to our Nation's most complex national security challenges while exceeding customer expectations. USGI is committed to recruiting, nurturing, and retaining top talent that set us apart from our competition. USGI is an experienced, team-oriented, dynamic, and expanding company that values exceptional performance! USGI understands that well-cared for and motivated personnel are the key to the successful accomplishment of any mission, and toward that end, USGI takes exceptional care of our team. USGI is seeking a Grants Management Support Specialist to work closely with INL/EX/GAPP Grants Team and maintain open, timely, and effective communications with the INL/EX/GAPP Grants Team Lead, resulting in a relationship that proactively addresses potential problems with flexible, workable solutions. BACKGROUND The U.S. Department of State is the lead institution for the conduct of American diplomacy and the Secretary of State is the President's principal foreign policy advisor. The Department of State's mission is to advance U.S. national security interests, fight terrorism, protect U.S. interests abroad, and implement foreign policy initiatives that build a freer, prosperous and secure world. INL keeps Americans safe at home by countering international crime, illegal drugs, and instability abroad. INL helps countries deliver justice and fairness by strengthening their police, courts, and corrections systems. These efforts reduce the amount of crime and illegal drugs reaching U.S. shores. Bureau of International Narcotics and Law Enforcement Affairs, Executive Office Grants, Acquisitions and Procurement Policy Division (INL/EX/GAPP) has the responsibility for the implementing mechanisms required to advance the Bureau's foreign assistance objectives. DUTIES & RESPONSIBILITIES The Specialist is responsible for entering appropriate grants information into the Department's assistance planning and financial systems and for maintaining and reconciling database containing grant award information, status and ownership. Reviews and records incoming federal assistance (FA) requisitions for grants funding for accuracy prior to handing the grants requisitions over to the Grants Specialist/Officer(s). Assists with the preparation and audit of awarded files for the approval of the Grant Specialist/Officer(s) and the distribution of grant document to grantees, overseas missions, and other applicable stakeholders. Serves as the main point of contact for all requests from domestic program offices and INL Sections overseas concerning grants. Supports Grant Specialist/Officer(s) to ensure a high level of quality control and serves as a central information clearinghouse for all grant actions and correspondence. This includes the organization of the official grant e-file for year-end audits. Aides in maintaining and tracking system for use by the Grants team to monitor the status of each application request and develops a detailed status report documenting the specifics of each application from submission, review and approval, and annual modifications to final close-out which includes annual budget and funding data. Supports Grant Specialist/Officer(s) in managing the receipt, duplication, and distribution of Notifications of Funding Opportunities (NOFOs), i.e., Annual Program Statement (APS) and Request for Application (RFA) materials, to include but not limited to concept papers and application submissions. Supports Grant Specialist/Officer(s) with the management information systems to enter data and generate award documents (including all Department and other USG management information systems) for research, reporting on progress, and generating data to support report writing and information sharing. Aides with tracking the receipt of reviewed and drafted related approval documentation for awardee requests for approval, modifications to awards, and other changes to current awards. Aides with tracking the receipt of reviewed approved documentation and provides feedback on program related reports including, but not limited to quarterly progress and financial reports, annual resource requests and annual results reports. Maintains a standardized electronic filing system for storing reporting documents. Assists Grant Specialist/Officer(s) in preparation and dissemination of guidelines for grants management submissions, detailed implementation plans, annual, mid-term, and final reports, evaluations, related studies, and other documents required for awards (i.e., transfer authorizations, grants and/or cooperative agreements, etc.). Supports Grant Specialist/Officer(s) with negotiation documentation and prepares administrative amendments, post-award approvals, and/or other related instruments. Coordinates logistics, such as scheduling and administrative arrangements for meetings with awardees, USG personnel, key stakeholders and others, as part of the program pre- and post-award processes and other arrangements, as appropriate. Coordinates the timely closeout of awards and ensure all documents have been submitted and the awardee has complied with all grant/cooperative provisions. Assists in maintaining compliance with the Grants Oversight and New Efficiency Act (GONE). Prepares amendments and supporting documentation for the de-commitment and de-obligation of unliquidated funding. MINIMUM QUALIFICATIONS U.S. Citizenship
Bachelor's degree from an accredited institution and a minimum of zero to two years' experience at the equivalent GS-9 level; or an Associate's degree from an accredited institution and a minimum of four years' experience at the equivalent GS-9 level
Proficient in Microsoft Office Suite; strong multi-tasking and organizational skills
PREFERRED QUALIFICATIONS Demonstrated proven experience in records management, quality control, information management, customer service or negotiation, administration and closeout of awards Demonstrated experience with Federal award life cycle including award management process and procedures. Demonstrated high level of integrity, professionalism including teamwork with the ability to deliver within short deadlines, work under pressure and multi-tasking skill in fast-paced environment and exceptional attention to detail. Demonstrated professional level communication and written skills. CLEARANCE: A Secret security clearance is required for this position; work may begin with an interim Secret security clearance. LEVEL OF EFFORT Hours for the position will be the core hours of the Department of State: 8:15 am to 5:00 pm, unless the INL on-site supervisor approves another time. POSITION LOCATION: The physical work location is INL/ EX Suite within State Annex 1 (SA-01), Columbia Plaza, 2401 E Street NW, Washington, DC. TELEWORK This position has been designated as 80% telework and will require the incumbent to report to the physical work location 2 times per federal government pay period. This designation does not guarantee telework privileges for the contractor employee; INL reserves the right to expand the requirement for in-person presence at the physical work location if the contractor employee is unable to successfully perform the duties and responsibilities of the position remotely. INL may also require the incumbent to report to the physical work location additional days within a pay period as required to support office or program needs. Telework must be authorized in advance by the INL/EX/GAPP Office Director, INL Contracting Officer (CO), and Contracting Officer's Representative (COR), in accordance with Department of State and INL policies. USGI offers a competitive salary and comprehensive benefits including health, dental and vision benefits, life insurance, AD&D, supplemental health plans, short and long-term disability insurance, 401(k) plan with company match, transportation stipend plus generous PTO offerings to include vacation/sick days, bereavement leave, and 11 paid Federal holidays. USGI is an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

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