Program Assistant with Security Clearance

---

Job description

Responsibilities include, but are not limited to the duties listed below Maintaining activity calendars and team schedules; Organizing team meetings, calls, or other events, including sending out invitations and reminders, developing agendas, and managing room or facility reservations, phone bridge lines, and other logistics; Attending meetings and events on behalf of a team in a note-taking or administrative- support capacity; Creating and managing folders and filing systems on behalf of a team; Supporting the onboarding of new staff of various hiring mechanisms; Drafting, updating, editing, and/or coordinating the collaboration on programmatic, technical, or administrative memos and other documents; Facilitating the clearance of programmatic, technical, or administrative memos and other documents; Researching, collecting, and analyzing data in response to internal or external data requests; Updating programmatic, technical, or administrative trackers and consistently monitoring data quality; and Performs other related duties as assigned. For PAs assigned to support award-making and award management, additional duties include: Conducting the initial review and processing of incoming applications, including reviewing submissions for completeness, performing initial data entry, and compiling feedback from programmatic and technical staff; Preparing award packages; Organizing and maintaining grant documentation, including grantee reports and correspondence; Tracking grantee evaluation, monitoring, and reporting compliance; Reviewing and preparing post-award management documentation in support of Agreement Officer Representatives; and Monitoring, tracking, and processing programmatic close-out actions. Education, Requirements and Qualifications Education and Experience: BS 0+ Years or HS 4+ Should have relevant degree; Required to have US citizenship with the ability to obtain and maintain a Secret Clearance Other Qualifications and Requirements Possess excellent judgment and reliability; Have strong organizational skills and exceptional attention to detail; Possess excellent oral and written communication skills; Have strong working knowledge of Microsoft Office and Google Suite; Be able to multi-task and work under deadlines in a fast-paced and collaborative environment; Be capable of prioritizing tasks and follow up on actions without prompting; Be flexible and adaptable to changing circumstances; and Be willing to go the extra mile and participate as an active team member who assists other team members as necessary. Working Conditions and Physical Requirements: Lifting in excess of 25 lbs, standing for long periods of time, traveling across base regularly, transporting equipment, etc) Hybrid work environment (in-person with the ability to telework). Team Credence Values and Core Performance Competencies Accountability: Takes ownership of work responsibilities and holds high standards. Keeps commitments and takes appropriate actions to meet obligations. Pursues efficiency and effectiveness and adheres to organization policies and procedures. Collegiality: Recognizes that everyone at BHA and USAID unite in a common purpose and respects each other's abilities to work toward that purpose. Treat others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations. Adheres to organization philosophies on culture, diversity, and inclusiveness. Capability: Assesses and recognizes own strengths and weaknesses; pursues professional development aligned with organizational role, contribution, and goals. Proactively shares knowledge with others to foster learning across the organization. Full pay range for this position is $60,000.00-$64,000.00 per year, with the starting wage determined based on candidate's knowledge, skills, experience, as well as budget availability.

<!– job description page –>