Program Coordinator - HYBRID WORK ENVIRONMENT

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Job description

Meeting Coordinator

Who We Are:

Founded in 1907, the National Association of Attorneys General (NAAG) serves as the national forum for attorneys general and their staff to collaboratively address issues important to their work and provides resources to support the work of the offices of attorneys general in protecting the Rule of Law and the United States Constitution. NAAG fosters an environment of cooperative leadership, helping attorneys general respond effectively individually and collectively to emerging state and federal issues. NAAG emphasizes a commitment to professional excellence and the quality of life for our employees.

NAAG provides innovative, legal skills training and resources to support the evolving needs of attorney general offices. NAAG delivers training courses in various formats: in person and online, live and on-demand, utilizing both experiential (learn- by-doing) and instructional learning.

We are looking for a Meeting Coordinator to join our team to help support our programs.

The Job Brief:

The Meeting Coordinator supports the work of NAAG by coordinating all logistical aspects of assigned programs, in both in-person and virtual environments. This position reports to the Program and Meeting Manager.

Travel is inherent to this position. (accounts for approximately 50% of the position)

A Typical Day:

Programmatic

• Work directly with NAAG Program Counsel and Attorney General s offices in the set-up, fulfillment and post-meeting logistics for various trainings conducted inside the Attorney General s office. This includes flight booking, hotel booking, meeting room set up, food and beverage and all meeting materials.Conduct pre-training and onsite support/logistics for in-person programs, to include oversight of hotel rooming lists, meeting room setup, food and beverage, audio visual, transportation, materials, name badges, attendance list, gifts, and related duties
• Conduct pre-training and live support for online programs, to include oversight of attendee registration on the association management system (AMS), online platforms, learning management system (LMS) set-up, and related duties
• Serve as direct contact for in-person and virtual programming, maintaining a professional and courteous relationship with all internal and external personnel
• Work directly with NAAG Program Counsel and Attorney General s offices in the set-up, fulfillment and post-meeting logistics for various trainings conducted inside the Attorney General s office. This includes flight booking, hotel booking, meeting room set up, food and beverage and all meeting materials.Serve as direct contact for in-person and virtual programming, maintaining a professional and courteous relationship with all internal and external personnel
• Adhere to programmatic and financial close-out procedures
• Provide administrative support, as needed, which may include items such as agenda formatting, panel call scheduling, and other logistical coordination
• Monitor and adhere to program budgets, keeping track of all program expenses and being accountable for spending
• Input information for each program into organization-wide databases, including student and faculty information and post-program evaluation results
• Coordinate with the communications and online learning departments
• Respond to inquiries by state attorneys and circulate information to Attorneys General staff as needed

General

• Develop and coordinate internal/external projects with oversight from the Meetings and Membership Director
• Demonstrate core understanding of position responsibilities
• Other tasks as assigned based on the needs of the Association

Is This You?

• Bachelor's degree in a related field or commensurate with work experience
• 1-2 years of professional or business experience (meeting planning experience preferred)
• Possess strong interpersonal skills, liaising with internal and external personnel
• Exercise tact and diplomacy
• Employ problem-solving skills to make decisions
• Display excellent attention to customer service by phone and email
• Possess excellent computer skills including experience with Microsoft Office (PowerPoint, Outlook, Excel (spreadsheets/SmartSheet), Word and general database knowledge
• Prioritize tasks from different functional areas and teams
• Manage competing projects or deadlines at one time
• Exhibit high level of professionalism
• Experience working in an individual contributor role as well as working in a collaborative team environment

Location:

NAAG is headquartered in Washington, D.C. and utilizes a hybrid workspace environment.

Terrific Total Compensation Package:

• Salary range for this position is $47,000.00-$49,000.00, commensurate with experience.commensurate with experience
• NAAG offers a generous benefits package which includes paid time off, health, dental, vision, life/disability, long-term care, and 401k retirement plan

To Apply:

We invite you to apply today! Please click Apply below and please be sure to submit a letter of Interest and your resume. Applications received prior to November 20, 2024 will be given priority review. Applications will be reviewed on an ongoing basis.

NAAG believes that diversity, equity, and inclusion are critical to our success.
We seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

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