Senior Executive Administrator, LEAD

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Job description

THE OPPORTUNITY

The National League of Cities is an organization based in Washington, D.C., comprised of city, town, and village leaders across the country focused on improving the quality of life for their current and future constituents. With over 90 years of dedication to local governments' strength, health, and advancement, NLC has gained the trust and support of more than 2,000 cities, towns, and villages nationwide. Together, our mission is to strengthen local leadership, influence federal policy, and drive innovative solutions.

POSITION SUMMARY

Consistent with the mission, vision, and values of the National League of Cities, the Senior Executive Administrator for the Center for Leadership, Education, Advancement, & Development (LEAD) provides high-level executive administrative support to the senior executive of LEAD. Oversees the Center's office operations and handles communications while maintaining confidentiality and professionalism.

DUTIES AND RESPONSIBILITIES

Administrative Support

• Provide executive level administrative support to ensure the efficient operation of the Center for Leadership, Education, Advancement, & Development (LEAD).
• Manage calendar and schedule including coordinating hotel and travel arrangements.
• Provide a bridge for smooth communication, credibility, and trust between the senior executive, center staff, and internal/external stakeholders.
• Work closely and effectively with the senior executive to keep them informed of upcoming commitments and responsibilities, following up appropriately.
• Prepare correspondence, reports, presentations, and other documents as requested.
• Supervisors administrative support personnel.
• Perform other duties and special projects as assigned.

Communication Management

• Serve as a point of contact for internal/external stakeholders.
• Screen and prioritize communications, including emails, phone calls, and other inquiries.
• Prepare and manage communication materials, ensuring accurate and timely dissemination of information.
• Handle sensitive and confidential information with discretion and integrity.
• Maintain a high level of professionalism in all interactions and communications.

Program Coordination

• Assist in tracking Center program milestones, deliverables, and deadlines.
• Maintain Center documentation and records, ensuring all information is up-to-date and accessible.
• Support the Senior Executive in project planning and execution, including research, data collection, and analysis.
• Help manage project schedules and timelines, tracking progress and providing regular updates.
• Facilitate communication and collaboration among project team members.

Financial Administration

• Handle expense reports, budgets, invoices, and financial documentation related to the senior executive and Center.

Minimum Qualifications

• Bachelor's degree and a minimum of 5-7 years of experience supporting experience supporting C-Level Executives, preferably in a non-profit organization or a minimum of 10 years' experience in a senior level administrative support role supporting C-Level executives.
• Ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills.
• Ability to maintain balance among multiple competing priorities.
• Has experience working independently on projects, from conception to completion,
• Must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
• Advance proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and project management tools.
• Detail-oriented and proactive in anticipating needs.

NLC Commitment to Diversity, Equity, Inclusion & Access

• NLC is an equal opportunity employer committed to providing equal employment opportunity for all persons and to prohibiting discrimination because of race, color, sex, national origin, age, religion, marital status, disability, political affiliation, sexual orientation, status as a veteran, or any other protected status and/or conditions specified in federal and local civil rights law.
• NLC strives to cultivate a culture of inclusion for all employees that respects their strengths, views, and experiences. We believe our differences enable us to be a better team that makes better decisions, drives innovation, and delivers results.
• NLC will take steps to ensure that people with disabilities are provided reasonable accommodations accordingly if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment.

Vaccination Requirements

This position requires proof of complete vaccination against COVID-19 prior to the first date of employment, subject to applicable law. If you are offered employment, this requirement must be met by your hire date unless a reasonable accommodation request is received and approved.

Work Location

This hybrid position is based in Washington, DC, and requires three days on-site at our NLC headquarters.

Our Benefits

• Competitive benefits and retirement package
• Generous paid time off and holidays
• Hybrid work environment
• Professional Development

No Agency Recruitment Please.

Compensation details: 0 Yearly Salary

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