Executive Administrative Assistant - Culinary

---

Job description

Overview:
South Florida's beacon of hospitality, Pier Sixty-Six Resort is returning to Fort Lauderdale with an opening date of late 2024. From the famed superyacht marina to the iconic spires of the rotating Pier-Top lounge, a new world of elevated experiences is set to unfold around it. The lush 32-acre waterfront enclave will be home to the extraordinary luxury resort hosting 325 guest rooms, suites, and villas, plus an exclusive collection of 91 Private Resort Residences, 12 restaurants and lounges, a luxurious spa, curated pool options, and a waterfront promenade with retail and dining. Every space is impeccably designed to both inspire and relax. All are met with exceptional service and refined touches resulting in extraordinary experiences. The Resort will assemble over 600 diverse and talented Team Members to bring Pier Sixty-Six to life and create a new legacy by providing memorable experiences and stellar service to our guests and residents. We aspire to create a caring culture for our team, with state-of-the-art facilities, a first-class employee dining room, and most importantly, a focus on you as an individual, including your welfare and well-being. Pier Sixty-Six invites dedicated, energetic, and polished hospitality enthusiasts eager for growth and stardom to join our team and enjoy highly competitive wages, comprehensive benefits, and a culture that honors and respects you.

We currently have an opportunity for a well-rounded and seasoned Culinary Administrative Assistant to join our Pier Sixty-Six Resort opening team!

The Culinary Administrative Assistant works as the liaison between all departments and Director of Culinary to ensure all tasks and deadlines are accomplished serving as support to the Culinary team Works to continually improve guest and employee satisfaction while maximizing financial performance in all areas of responsibility.

Reporting to the Director of Culinary, you will manage administrative tasks and provide support for the Culinary Division by establishing plans of character, integrity, and quality which result in the long-range continued growth and profitability of the division and Hotel.

Responsibilities:
Provide administrative assistance to the Culinary Director and support to the Culinary leadership team, including scheduling meetings, managing calendars, and handling correspondence.

Handle Director of Culinary agenda.

Serve as a point of contact for internal and external inquiries related to Culinary operations. Communicate effectively with vendors, suppliers, and other departments to facilitate smooth operations.

Maintain accurate records, including inventory, purchasing orders, and invoices. Organize and file documents in both physical and electronic formats.

Provide exceptional service to guests by addressing inquiries, resolving issues, and ensuring their satisfaction with Culinary offerings. Maintain a professional and courteous demeanor at all times.

Update all F&B & Culinary related information including but not limited to hours of operations, contact information, promotions & activations.

Set up, update & maintain F&B software including but not limited to point of sale, recipe and inventory management.

Control inventory for office supplies, requisitions same as needed to support operations

Completing special projects as assigned by the Director of Culinary.

Handles payroll updates, punches and all paperwork related to the Culinary team ensuring all deadlines are met

Reconciles daily, weekly and monthly financial figures and reports to ensure proper tracking of Food cost, Labor cost and Controllable Expenses

Handle all inquiries, cultural activities and program for our international programs

Qualifications:
High school diploma or equivalent (Associate's or Bachelor's degree preferred).

Previous experience in an administrative role, preferably in a hospitality or food service setting.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software applications.

Excellent organizational skills and attention to detail.

Strong communication and interpersonal skills.

Ability to prioritize tasks and manage time effectively in a fast-paced environment.

Knowledge of food and beverage operations, terminology, and industry trends is a plus.

Willingness to work flexible hours, including evenings, weekends, and holidays, as required by the role's demands.

As a valued member of the CoralTree team, you'll receive a comprehensive benefits package that includes:

Group medical, dental, vision, life, and disability benefits

Participation in a pre-tax flexible benefit plan for healthcare and dependent care reimbursement

An employee assistance program

Paid time off/sick time

Participation in a 401(k) plan with a company match

Complimentary team member meals

Complimentary room nights at CoralTree Hospitality managed properties

Join us in creating unforgettable experiences for our guests, building vibrant communities, and shaping the future of travel and hospitality.

<!– job description page –>