Contracts Administrator

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Job description

Job Description

Summary: Administers all aspects of assigned contract processing.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Perform pre- and post-award contract management and administration functions.

• Perform contract review of customer purchase orders to company supplied proposals.

• Administers all aspects of assigned contract processing including, but not limited to, accuracy of order entry data, contract funding, scope changes, contract amendments, delivery schedules, legal requirements and other commitments.

• Compile and maintain all required contractual records and documents in accordance with contract requirements and Company policies and procedures. Serve as the official repository for all contractual documentation and correspondence relative to assigned contracts.

• Research, review, perform risk management and negotiate terms and conditions. Seek guidance on complex terms and conditions as needed from upper management or legal support.

• Prepare contract summaries for management as necessary.

• Perform closing activities as needed to ensure both contract and ERP system are closed out and tie.

• Coordinate with finance staff to ensure proper billing and collection of contractual revenue.

• Develop and prepare reports on the status of incoming contracts.

• Analyze and mitigate risk to the company.

• Maintain detailed and organized files.

• Conduct special projects as assigned.

• Creates workflows to ensure proper routing of contracts as needed including data entry of contracts to create sales orders in MRP system.

• Prepare return authorization reports, quotations, warranty explanations and answers by collecting, analyzing, and summarizing sales information.

• Maintains customer accounts and rapport for familiarization and/or to resolve Sales/Engineering/Contract problems.

• Perform other job-related duties as necessary or assigned.

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