Facilities and Fleet Coordinator

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Job description

Position Purpose/Summary:
The Facilities and Fleet Coordinator is committed to providing the highest quality of service to the communities, customers, and employees we serve by providing facilities, real estate, fleet, and administrative support.

Primary Duties & Responsibilities
Organizing and managing office facilities, including work order coordination, security badge and access assignments, and database management. They may also schedule maintenance professionals, respond to maintenance requests, and perform or delegate preventative maintenance tasks.
Coordinate and schedule meetings with inside and outside key members.
Coordinate with outside vendors to ensure timely completion of projects.
Support head of department with facilities, real estate, lease, fleet, and other administrative needs as assigned.
Organization of real estate, lease, and fleet files
Maintain DOT compliance for all vehicles and drivers
Develops plans to ensure fleet compliance with federal, state, and local government laws and regulations.
Acts as Contract Administrator for assigned contracts.
Collaborate with other departments and team members.
Communicate with outside personnel regarding lease, real estate and fleet matters.
Assist with digitization of records.
Assist with POs and requisitions.
Assist with administrative work as assigned.
Perform all other duties and responsibilities as assigned.

Knowledge, Abilities, & Skills for Success
Effectively communicate in a positive and professional manner through written and verbal communications in all interfaces with customers/public, fellow employees, and vendors.
Ability to use appropriate computer programs (including, but not limited to, Microsoft Office Suite) which includes having proficient computer skills and the ability to adapt and learn as programs and processes change.
Ability to work as a team member and exert initiative to work independently to reach a goal.
Ability to embrace change in the workplace while encouraging others to seek innovative approaches.
Ability to function effectively as a team player.
Knowledge of and the ability to comply with Companys Customer Proprietary Network Information (CPNI) regulations and procedures.
Ability to work a flexible work schedule, as needed, to best serve our customers.
Ensuring compliance with health, safety, and environmental legislation, as well as company policies and procedures.

Qualifications
At a minimum, the Facilities and Fleet Coordinator must have a high school diploma, or equivalent, along with 2+ years of customer service, administrative, or general accounting experience.
Ideal candidate will have a college degree.

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