Executive Assistant at South Seminole Hospital

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Job description

Position Summary:
Department: SSEM Administration

Status: Full-Time / 40 hrs a week

Schedule: Day

Title: Executive Assistant

ORLANDO HEALTH SOUTH SEMINOLE HOSPITAL
Located in Longwood, Florida, Orlando Health South Seminole Hospital is a comprehensive medical, surgical and behavioral health facility with 126 acute-care beds and 80 inpatient behavioral health beds. Orlando Health South Seminole has a 30-bed ER, surgical department, endoscopy center and diagnostic cardiac catheterization laboratory. It also provides a full range of outpatient services, including diagnostic and interventional radiology, nuclear medicine, laboratory, surgery, MRI, psychotherapy services and hyperbaric oxygen therapy for wound care. Orlando Health South Seminole is proudly recognized among the nation's "Best Regional Hospitals" by U.S. News & World Report, "Great Community Hospitals" by Becker's Healthcare and "Best Places to Work" by Modern Healthcare, named for four consecutive years.

Orlando Health South Seminole is part of the Orlando Health system of care, which includes award-winning hospitals and ERs, specialty institutes, urgent care centers, primary care practices and outpatient facilities that span Florida's east to west coasts and beyond. Collectively, our 27,000+ team members honor our over 100-year legacy by providing professional and compassionate care to the patients, families and communities we serve.

ORLANDO HEALTH LAKE MARY HOSPITAL GRAND OPENING JANUARY 11TH, 2025

Orlando Health Lake Mary Hospital, opening in January 2025, is where advanced medical care meets compassionate service. Housed in a six-story building, our state-of-the-art facility features 180 beds with the ability to expand up to 240 beds. We are designed to provide comprehensive healthcare solutions, from emergency services and surgical care to specialized treatments.

"Orlando Health Is Your Best Place to Work" is not just something we say, it's our promise to you.

Top Reasons to Choose Orlando Health - South Seminole Hospital:

South Seminole Hospital is Nationally Recognized for the BEST Places to Work!

Benefits Package that begins on day one (Full-Time & Part-Time only).

Flexible Schedules

Tuition Reimbursement up to $5,000 a year.

Position Summary:

Plans and carries out administrative functions in support of the COO/CMO/CNO/CQO/CFO/AVP, requiring considerable knowledge of the organization.

Responsibilities:
Essential Functions
• Provides advanced, diversified and confidential administrative support requiring broad and comprehensive clerical/secretarial experience, skill and knowledge of organization policies and practices for the COO/CMO/CNO/CQO/CFO/AVP.

• Has significant contact with senior management and organizational data.

• Interacts professionally with all levels of management.

• Significant employee contact and outstanding customer service to children and their families.

• Establishes and maintains strong relationships with employees, senior management, board members, medical staff and various external contacts.

• Must be able to handle all confidential meetings and correspondence with discretion.

• Performs significant administrative duties with multiple priorities and tasks.

• Organizes and expedites flow of work through the COO/CMO/CNO/CQO/CFO/AVP.

• Provides work direction to other clerical personnel within the department.

• Organizes meetings including distributing materials, set up of audio/visual equipment, arranging for refreshments or catering and transcribing minutes.

• Schedules and maintains calendars of appointments, meetings, and travel itineraries and coordinates related duties such as flights, hotel and transportation arrangements.

• Creates, prepares, coordinates and maintains, presentations, including charts and graphs, databases and spreadsheets.

• Prepares, monitors, or assists with the preparation of various budgets.

• Recommends and help to implement processes which facilitate cost reduction.

• Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.

• Conducts Internet research, data collection and some analysis of information.

• Coordinates special events.

• Answers phone calls, routes callers, takes messages and resolves routine and sometimes complex inquiries.

• Responds to callers and visitors not requiring the attention of the COO/CMO/CNO/CQO/CFO/AVP utilizing significant discretion in varied areas.

• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.

• Maintains compliance with all Orlando Health policies and procedures.

Qualifications:
Education/Training
• Associate's Degree or can demonstrate proof of completion within 12 months of hire date.

• Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section).

• Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access).

Licensure/Certification
None.

Experience
Five (5) years of customer service, administrative, secretarial or related experience.

Prefers someone that has event planning experience.

Calendar Management is a must.

Attention to detail.

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