Accounts Payable Clerk

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Job description

Compensation Type: Hourly Highgate Hotels:

Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco and Honolulu, with a rapidly expanding presence in Europe, Latin America, and the Caribbean. Highgate's portfolio of global properties represents an aggregate asset value exceeding $20B and generates over $5B in cumulative revenues. The company provides expert guidance through all stages of the hospitality property cycle, from planning and development through recapitalization or disposition. Highgate also has the creativity and bandwidth to develop bespoke hotel brands and utilizes industry-leading proprietary revenue management tools that identify and predict evolving market dynamics to drive out performance and maximize asset value. With an executive team consisting of some of the industry's most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in London, New York, Dallas, and Seattle.

Location:

the goodtime hotel is a newly developed mixed-use project designed Morris Adjmi and Ken Fulk offering over 45,000 SF of ground floor and retail opportunities in the heart of Miami Beach. The modern, expansive storefronts can accommodate configurations ranging from 500 to 5,000+ SF of purpose-built retail space with frontages along Washington Ave., 6th St. and 7th St. - providing unparalleled branding exposure to the millions of tourists who visit Miami each year.

Overview:

We are seeking a detail-oriented and organized Accounts Payable Clerk to join our finance team. The Accounts Payable Clerk will be responsible for managing all aspects of the accounts payable process, ensuring accuracy and efficiency in vendor payments and financial transactions.

Responsibilities:

• Set up vendors in the system by obtaining necessary documentation such as W9, ACH details, and contact information.
• Ensure timely processing and mailing of hotel billing.
• Process all purchase order (PO) invoices accurately.
• Investigate invoices received without POs, taking corrective action as needed and coordinating with relevant departments and users.
• Ensure all purchases are authorized and properly documented with signatures from authorized managers.
• Prepare invoices for payment and present them to the Controller for signature.
• Conduct check runs at least once a week and ensure invoices are paid within the specified terms.
• Reconcile supplier statements and resolve any discrepancies.
• File paid and unpaid invoices in an organized manner for easy access.
• Audit petty cash reimbursements and verify all documents are completed and approved.
• Review month-end Accounts Payable aging and address any outstanding items.
• Verify all payments (checks, wire transfers, CSI) are correctly applied to invoices.
• Prepare and post month-end accruals.
• Collaborate with Purchasing Manager to review open purchase orders at month-end.
• Enter, pay, and send remittances for quarterly commissions accurately and on time.
• Perform other duties as assigned by the Assistant Director of Finance or the Director of Finance.
• Ensure overall guest satisfaction.

Qualifications:

• High School diploma or equivalent required.
• At least one year of progressive experience in a hotel or related field preferred.
• College course work in related field helpful.
• Ability to understand and utilize basic computer equipment and applications, to include word processing and spreadsheet applications.

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