ADMINISTRATIVE ASSISTANT - OFFICE ASSISTANT

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Job description

ADMINISTRATIVE ASSISTANT - OFFICE ASSISTANT

COMPANY:

We are a fast growing technology contractor located in the Doral area. We provide engineering and technical services in the construction, educational and commercial industry.

JOB DESCRIPTION:
Our company is seeking an Administrative Assistant to assist the office, perform account payable and account receivable duties, process staff hours & timesheets, and handle duties for upper management. We are looking for an efficient and proactive individual capable of working as a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and highly organized. Assuring a steady completion of workload in a timely manner is key to success in this position

RESPONSABILITIES:

• Manage workflow by completing daily tasks and ensuring that deadlines are met and work is completed correctly.
• Assist in training staff members and new hires.
• Implement and monitor programs as directed by management, and see the programs through to completion
• Generate memos, emails and reports when appropriate.
• Assume responsibility for inventory and proper maintenance of company equipment, including vehicles, computers, testing equipment and copy machines.
• Maintain office supplies by checking inventory and order items.
• Respond to questions and requests for information.
• Answer incoming calls and assume other receptionist duties when needed.
• Document management: Filing, organizing and scanning documents.
• Keeping track of all licenses and certifications to make sure they stay current and get renewed in a timely manner.

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