Office Manager

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Job description

Introduction:
Join us at Gallagher Re, the trailblazers of the reinsurance world, where every day brings new opportunities to shape the future. We empower our clients with cutting-edge analytics and insights, providing them the confidence to make strategic decisions that transform industries. As a team member, you'll be at the forefront of innovation, translating data into impactful solutions and taking the reins of your career like never before.

We believe that every candidate brings something special to the table, including you! So, even if you feel that you're close but not an exact match, we encourage you to apply.

Overview:
We are seeking a highly organized and detail-oriented Office Manager to join our team. As the Office Manager, you will be responsible for overseeing the day-to-day operations of our office and ensuring its smooth functioning. You will play a crucial role in maintaining a productive and efficient work environment. You will wear multiple hats; duties will also include facilities management and troubleshooting, ordering supplies, and ad hoc requests.

How you'll make an impact:
Manage and coordinate office operations and administrative tasks, including scheduling meetings, maintaining calendars, and handling correspondence.

Oversee office supplies and inventory, ensuring that all necessary items are stocked and readily available.

Handle facilities management, including coordinating repairs and maintenance, managing office equipment, and ensuring a clean and organized workspace.

Provide administrative, reception, and facilities support to Gallagher Re employees in our Miami office, including expense reports

Assist in the preparation and dissemination of templates, agendas, weekly communications, and reports regarding operations, personnel changes, etc.

Help manage flow of information and commitments, including over the phone and electronically.

Organize materials for meetings and events.

Acts as key contact for building management and other service requests.

Maintain confidentiality and handle sensitive information with discretion.

About you:
Associate's degree and/or 3+ years of related experience.

Proven experience as an Office Manager or in a similar operational role.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Work Traits:

Incumbents in this position possess excellent organizational skills and can handle multiple tasks simultaneously.

Demonstrate strong attention to detail and can effectively manage time and priorities in a fast-paced environment.

Excellent communication and interpersonal skills, with the ability to interact with individuals at all levels of the organization.

Maintain a strong work ethic with a commitment to success each day.

Work well as a team member as well as independently.

Proactive, resourceful, and work effectively under deadline pressure.

Demonstrate tact and diplomacy in communicating with internal and external stakeholders.

Compensation and benefits:
On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Below are the minimum core benefits you'll get, depending on your job level these benefits may improve:

Medical/dental/vision plans, which start from day one!

Life and accident insurance

401(K) and Roth options

Tax-advantaged accounts (HSA, FSA)

Educational expense reimbursement

Paid parental leave

Other benefits include:

Digital mental health services (Talkspace)

Flexible work hours (availability varies by office and job function)

Training programs

Gallagher Thrive program - elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing

Charitable matching gift program

And more

We value inclusion and diversity

to review our U.S. Eligibility Requirements

Inclusion and diversity (I&D) is a core part of our business, and it's embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees' diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as "protected characteristics") by applicable federal, state, or local laws.

Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

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