Sr. Executive Administrator

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Job description

Job Description

Project and Functional Coordinator:

Project Management/Calendars: Assist in management of the team's calendar

Business Process Support: Support requirements for functional documentation, risk assessments, and other needs to support Audit and Compliance requirements

Organization Chart and Headcount Updates: Lead process to ensure org charts and distribution lists are updated

Writing Support: Proofreading and formatting business documents and communications for overall professional writing style and proper grammar. Support weekly updates on key activities and other communications as assigned

Events Support: Participate in the planning and execution of functional all-staff meetings and employee engagement events, including coordinating logistics

Support for Functional Training Programs: support team in communicating/supporting logistics as needed for functional training programs. Assist in documenting participation in learning programs as needed

Project Management: provide project management/coordination support as needed on select projects

Administrative Support:

Calendar Management: Assist in the management of the team's calendars, including scheduling meetings, conference calls, proactively resolving / rescheduling conflicts

Expense Management / Supplies: Process expense reports on behalf of the team, manage purchasing cards, and procurement of supplies, devices and equipment. Provide occasional Purchase Order & Invoice support

Meeting Coordination: Handle room bookings, conference call needs, AV needs and catering

Travel Arrangements: book/revise flights, manage process to obtain travel visas, hotels, car, etc., place all key travel information on calendar, submit expense reports in a timely manner and manage corporate card billing and reconciliation

Liaison: Communicate and collaborate with a broad range of Visa professionals on behalf of the department. Facilitate and coordinate communications and administrative procedures across the team

Events

Coordinate and schedule client events

Coordinate and schedule internal Visa Products events

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.

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