Administrative Assistant

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Job description

Overview:
Kimley-Horn is looking for an Administrative Assistant to join our team in Ocala, FL! This is not a remote position.

Responsibilities:
Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents

Assist with producing plans, project manuals, and reports This can consist of copying, printing, binding, filing, and scanning documents

Compile meeting agendas, minutes, and other miscellaneous documents

Proactively manage Outlook calendars (meetings/call scheduling)

Book travel arrangements and manage expense reports

Support the office's monthly invoicing activities

Partner with other administrative staff firm leaders

Manage reception activities including: answer/direct phone calls, send/receive packages, and greet visitors

Order supplies

Maintain and upkeep production rooms, supply rooms, and common areas

Assist with event planning and coordination

Run occasional errands

Qualifications:
2+ years in a corporate/professional environment in an Administrative role

Strong verbal and written communication skills (grammar/proofreading)

Strong proficiency in MS Office Suite

Professional, organized, client-oriented, and deadline driven

Proven ability to maintain confidentiality

Able to anticipate needs and manage competing priorities

Positive team player with commitment to quality

Self-starter who can thrive in an environment where leaders often travel off site serving clients

Contract management and billing experience preferred

Graphics and PowerPoint skills preferred

Why Kimley-Horn?:
At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it- that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 17 years!

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