Administrative Assistant - Construction

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Job description

Overview:
Walbridge has an excellent opportunity for an administrative assistant to support a variety of construction project needs in the Orlando area. This individual will work closely with our project managers, cost analyst, engineers, and superintendents to organize and manage the various project administrative requirements associated with our client, vendor and stakeholder needs.

We want you to join our team.

Through industry-leading innovation our company has forged a legacy of quality and safety since our founding in 1916.

What we offer:

A safe, inclusive environment where employees are valued for their contributions

Career planning, development & growth

Outstanding training programs

Why Walbridge

Large organization with award-winning projects, yet small enough for you to make an impact

Strong values which are the foundation of our growth for over 100 years

International, regional and local recognition for stand-out projects, safety, sustainability, culture, wellness and diversity

Responsibilities:
Foster teamwork and working rapport with peers, project team members and office personnel

Publish Job Start Up-Set up welcome letters and other required forms

Assist with change management and subcontractor change order handling

Assist with AIA monthly billings and subcontractor billing

Assist with compiling of reimbursable cost invoices for monthly billing

Processing and tracking of owner direct purchases

Monitor subcontractor insurances

Tracking of Notice to Owner log

Payment coordination through Textura, including waiver collection

Set up files in Sharepoint, and upload files as needed

Qualifications:
We are looking for a detail oriented team player with the ability to multi-task in a fast paced environment, produce quality work, and meet deadlines.

The successfully candidate will possess:

5 years of administrative experience and responsibilities.

Excellent interpersonal skills are required to interact with customers, vendors, suppliers and sub-contractors on a positive basis.

Proficient computer skills in Excel and Word

CMIC and / or Textura experience a plus

A background in construction is a plus

A can-do attitude, and willingness to learn

An inclusive mindset consistent with the Walbridge Culture of Inclusion

EEO/AA Employer M/F/D/V:
Walbridge is an equal opportunity employer with a culture that promotes diversity, equity, and inclusion in the workforce.

We provide equal employment opportunities to all qualified employees and applicants for employment without regard to race, color, national origin, sex, religion, age, marital status, sexual orientation, gender identity, citizenship status, status as an individual with a disability, military, or protected veteran status or any other legally protected status. We prohibit discrimination in decisions concerning career development, recruitment, hiring, compensation, benefits, training, termination, promotions, or any other condition of employment.

BUILT TO BE BETTER TOGETHER
Together, we are building a culture of belonging that embraces all dimensions of diversity and values different experiences, perspectives and ideas. Come build it with us.

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