Administrative Assistant

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Job description

Title: Administrative Assistant

Location: Orlando, FL

Duration: 12+ Months

Type: Contract

WORK HOURS:

The days and times for the position can be flexible based on the candidate's need, however we would like it to be a set schedule that occurs during normal business hours (8am-5PM ,M-F). (example: 8am-12pm Monday through Friday or 1pm-5pm Monday through Friday, etc.)

Job Description:

CANDIDATE RESPONSIBILITIES:

Serves as assistance to the Region Program Office Manager

Prepares travel reimbursements

Prepares expense reimbursement vouchers

Make travel arrangements

Maintains calendars and makes appointments with or without consultation

Receiving and completing complex work assignments with a minimum of instruction

Ability to organize ones time and resources in order to accomplish assigned duties

Functions as a Procurement Agent for the Program Office and other Departments as needed

Serves as a back-up person for front desk duties

HUMAN RESOURCE DUTIES:

Research, price and purchase office supplies

Creates vacancy announcements and monitors activity regarding the hiring process

Collection and pre-screening of applications, creating spreadsheets for analysis of candidates, conducting background and reference checks and processing paperwork for the hiring package

Monitor and receives, review and approves purchasing card charges in FLAIR at the Level 4 stage Coordinates arrangements for various meetings, such as conferences, workshops, committee meetings or other activities; reserves use of rooms, notifies meeting participants of meeting dates/times, coordinates equipment, supplies and room set up

Assists the training office in organizing in-service trainings, issues certificates, etc.

Receives and review incoming correspondence that does not require the Manager personal attention and routes complex inquiries to the appropriate personnel. Sorts incoming mail to Program Office.

SKILLS:

Preferred minimum of 2 years working as an Administrative Assistant or similar positions.

Data processing, Data entry, detailed-oriented, ability to work alone as well as working with a team. Responsible with own workload and capacity to maintain workflow in a timely and responsible manner.

Working knowledge in Microsoft Office to include Excel, Outlook, Word and Microsoft Teams.

Other computer applications such as Adobe PDF, Windows, Etc.

Preferred Knowledge in Human Resources, Budget/Finance, General Services.

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