Executive Assistant

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Job description

Job Title: Executive Assistant

Location: Orlando, FL

Duration: 03 Months

Job Description:

The team is looking for someone who is extremely professional, can handle a high volume workload and is able to be flexible with working with many different time zones.

This role will be supporting an SVP.

5+ years as an Executive Assistant supporting high-level leadership is preferred

Work may be unpredictable and ambiguous at times, this person should be able to switch gears as needed and prioritize well.

High Volume Cross functionally

The SVP works with many departments and divisions at Client across many different time zones so flexibility with scheduling meetings, etc is required.

The Executive Assistant will be managing meetings, booking meeting space, managing expense reports and building relationships with high-level leadership and their Executive Assistants.

Expected to anticipate the SVP's needs, prepare materials for meetings, ask high level questions, etc

Responsibilities:

Screen incoming calls and create a running call sheet.

Schedule meetings and maintain meeting schedules.

Complete expense reports. Make travel arrangements.

Maintain weekly retail circulars.

Organize, maintain and update files.

Distribute mail and faxes in a timely manner.

Facilitate order and delivery of product requests.

Participate in team and department special projects.

Maintain and distribute department documents.

Keep the office organized by creating binders, folders, files, etc.

This is a high level role supporting an SVP, 5+ years of experience is preferred

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