Administrative Assistant - Junior

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Job description

Overview:
Our dynamic Panama City Beach, FL office would love for you to start your career with us. We are looking for a future employee owner that has been hoping to step out of a job and into a career with unlimited growth potential.

At AVIAN (pronounced a-v-yin ) we believe in the extraordinary potential of every individual. As an employee owner at AVIAN, you will find that we have cultivated an employee-first mentality. By prioritizing talent over experience, we ensure that every hire we make is as unique as the position that they will be filling.

Here on our team, we embrace new challenges and focus on continuous learning which fosters growth mindsets in all our employee owners; whether you are joining the workforce for the very first time or if you're a seasoned professionals who has their eyes set on retirement.

Our commitment to providing our customers and employees with an unmatched experience sets us apart. We believe that every team member has a stake in the success of AVIAN, and we strive to ensure that each member of our team knows that their contributions matter. You can be sure as an employee owner you will celebrate both your individual and our collective triumphs.

Taking care of each other is a cornerstone of the AVIAN philosophy. Being part of the AVIAN team means being part of a team that takes pride in being expansive in our community because our impact doesn't stop in the workplace. We actively engage in community initiatives, empowering our employees to make a meaningful difference.

We believe that employee investment shouldn't be a one-way street, so we offer benefits that normalize balancing mental wellness and family time with work responsibilities. From Flexible Time Off to Wellness Reimbursements we want all our team members to achieve the highest levels of life/work balance.

AVIAN - where creative, talented minds flourish, and where proactive, productive, proficient professionals feel valued.

Responsibilities:
Maintain an organized office environment, including filing systems and document management.

Assist with scheduling meetings, appointments, and travel arrangements for team members.

Handle incoming calls, emails, and correspondence, directing them to appropriate personnel as needed.

Input and update information in databases or spreadsheets accurately and efficiently.

Prepare and edit documents, reports, and presentations as required.

Monitor and order office supplies, ensuring the availability of necessary materials.

Greet visitors and clients, providing a welcoming and professional atmosphere.

Assist in preparing agendas, taking minutes, and distributing materials for meetings.

Conduct basic research and gather information as requested by supervisors or team members.

Provide administrative support to various departments or team members as needed.

Handle sensitive information with discretion and maintain confidentiality.

Assist with troubleshooting basic office equipment and software issues.

Help organize company events or team-building activities.

Ensure timely follow-up on action items from meetings or correspondence.

Stay updated on office procedures and administrative best practices.

Qualifications:
Typical Education:
High school Diploma, related military experience, trade/industrial school graduate or GED equivalent.

Typical Experience:
Meet or exceed the minimum education and technical requirements.

Must be able to obtain and maintain a Department of Defense security clearance.

Due to the sensitivity of customer-related requirements, U.S. Citizenship is required.

This position has an on-site requirement and is not eligible for a remote candidate.

The salary range for this role is $19-$21/per hour

At AVIAN, we offer a comprehensive benefits package designed to support your health, financial security, and overall well-being. Our health and wellness benefits include medical, dental, and vision coverage, along with telemedicine services and a TRICARE supplement for veterans. Financially, we provide flexible spending accounts (FSA), a 401(k) plan with company contributions, and an employee stock ownership plan (ESOP). Additional perks like wellness reimbursements and referral bonuses are also available.

For insurance protection, we offer basic life insurance, accidental death and dismemberment (AD&D) coverage, disability benefits, and AFLAC supplemental insurance. In terms of life, work, and family, we provide flexible time off, paid sick leave, maternity and bonding leave, and military training leave. Tuition reimbursement and professional development opportunities are available to help you grow. We also offer pet insurance, identity protection, and life assistance programs. At AVIAN, we prioritize a balanced, supportive environment that allows you to thrive both personally and professionally.

AVIAN is a service-based organization. As an equal opportunity employer, our policy of business is to seek the most qualified candidate for each talent opportunity without regard to race, creed, color, sex, age, religious belief, marital status, national origin, ancestry, sexual preference, physical or mental handicap, lawful political affiliation or veteran's status.

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