Administrative Assistant
Vitis Energy, LLC
2024-10-06 07:45:44
Saint Augustine, Florida, United States
Job type: fulltime
Job industry: Administration
Job description
Description:
Job Summary:
Administrative Assistant / Receptionist will work closely with onsite staff to support all administrative activities including opening and closing offices, greeting office guests, provide multi-line telephone coverage, data entry & expense report processing, with a specialized focus on marketing support. Qualified candidates will be very organized, detail oriented, creative, possess excellent communication, writing, design, and computer skills, and be able to multi- task and prioritize with minimal supervision. Must be willing to support occasional events or meetings outside normal business hours.
Local Candidates Only
Duties/Responsibilities (including, but not limited to):
Clerical and Operations Support:
Display superior interpersonal skills including courtesy, professionalism, and a cooperative attitude
Prepare documents, letters, and presentations
Provide multi-line telephone coverage
Order office supplies and maintain organization of common areas
Restock food and beverage items
Research information from internal and external sources
Provide support with travel planning, and meetings
Establish and maintain relationships and contracts with travel vendors
Assist with gathering staff expense report documentation
Support all staff in timekeeping processes and records
Accounting data entry
Support all business departments in special projects
Mail collection and distribution
Maintain office equipment
Marketing Support:
Website management and design updates
Media research
Social Media Posts
Distribution of internal weekly publications
Requirements:
Admin Assistant / Receptionist - Required Skills/Experience:
3+ years of experience providing administrative support
Demonstrate high proficiency in MS Office (Word, Excel, Outlook, PowerPoint, etc.)
Demonstrate high level of professionalism and business etiquette
Ability to create high quality work products and deliverables with minimal supervision
Experience in Concur, Canva, MS Business Central, WordPress
Basic understanding of IT and help desk items
Understanding of Microsoft Power Automate a plus
Thrives in fast pace collaborative work environment
Requirement to protect & safeguard confidential and proprietary information
Social media experience including planning and managing content in a corporate setting
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer
Must be able to frequently lift or move items up to 20 pounds
Recruiting Agencies:
We value your interest in our organization. However, we must insist that you avoid direct contact with our employees. Our company has stringent policies concerning engagements with recruitment firms, and non-compliance with these guidelines could lead to legal consequences. Thank you for respecting our procedures and ensuring a professional relationship.
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