Administrative Assistant

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Job description

Job Opportunity

FL-DOH-Children's Medical Services is seeking an Administrative Assistant with potential for a temp-to-hire opportunity.

Work Environment

In-Office - Professional office environment

Dress Code

Business Casual

Candidate Responsibilities

Providing administrative support to the Chief of Medical Services

Assist with daily administrative operations in the Division of Children's Medical Services as directed by the Department.

Answer and re-direct calls on a multi-line phone system as directed by the Department.

Sort and distribute (internal and external) mail as directed by the Department.

Greet and assist visitors in finding the correct destination as directed by the Department

Ensures compliance with DOH policies and procedures.

Assists the Bureau Chief in coordinating daily operational functions within the Division.

Coordinates, reviews, edits, and formats outgoing correspondence.

Drafts, formats, and completes routine memos and letters within established timeframes.

Coordinates travel arrangements, prepares itineraries, prepares, and submits travel reimbursements for the CMS Plan staff.

Coordinates meetings, including the scheduling of meeting rooms, preparation of agendas, and materials.

Coordinates and makes arrangements pertaining to conference calls.

Attends staff and other meetings as required.

Skills and Qualifications

Ability to speak and understand English - Required

Must have High School Diploma - Required

Experience as an administrative assistant with Executive Management or Department Leadership - Required, 1 Year

Professional customer service experience in an office setting - Required, 1 Year

Proficient using Excel, Word, and PowerPoint - Required, 3 Years

Experience coordinating travel arrangements, preparing itineraries, and submitting travel reimbursements - Required, 6 Months

Experience scheduling meeting rooms and preparation of agendas, materials - Required, 6 Months

Proficient in verbal and written communication - Required

Excellent organizational skills - Required

Proficient in multitasking - Required

Agency Interview Type

In Person Only

Work Arrangement

Onsite

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