DATA CLARK ENTRY

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Job description

Data Entry Clerk Job Responsibilities: The following list of job responsibilities may differ significantly depending on the role data plays in your operations, the types of technology your data entry clerks work with, and the size of your operations. However, here are some common responsibilities to inspire you as you write a list that reflects your hiring needs:

Enters information into databases and/or software programs by inputting alphabetic and numeric information on a keyboard or optical scanner, uploading data from outside sources, and/or transcribing audio and video content.
Reads source documents, such as canceled checks, sales reports, or bills, and enters data in specific data fields using keyboards or scanners.
Compiles, sorts, and verifies accuracy of demographic, financial, and/or customer data before it is entered.
Compares data with source documents and utilizes documentation verification formats to detect and correct recording and data entry errors and reports them to supervisors as needed.
Maintains operational records and logs of activities and work completed.
Adheres to organizational processes to maintain data accuracy, integrity, and confidentiality.
Establishes entry priorities by following organizational processes or conferring with team leadership.
Verifies customer and account data by reviewing, correcting, deleting, recovering, or reentering data.
Purges files to eliminate duplication of data.
Secures information by completing database backups.
Maintains customer confidence and protects operations by keeping information confidential.
Looks for ways to improve data collection processes, including the design of forms and templates, for data entry.
Operates office equipment as needed to assist in data entry operations.
Contributes to the team effort by accomplishing related results as needed.
Work Hours and Benefits: Use this section to list hours and let candidates know whether the role includes paid overtime, flexible hours, or remote work opportunities and to highlight the salary range and benefits that come with the position. To determine a fair offer for your city, you can use a salary tool like Monsters, which allows you to input job titles and locations to calculate estimates for low, median, and high salaries. You can also emphasize appealing benefits and perks, such opportunities for skills training and advancement, paid time off, or opportunities for remote work.

Data Entry Clerk Skills and Qualifications: You can use this section of your data entry clerk job description to share the skills and experience that make someone an ideal candidate. Exhaustive lists of required skills and excessive experience requirements tend to discourage women and other historically underrepresented candidates from applying. For this reason, if you are looking to strengthen your diversity, equity, and inclusion (DEI) initiatives, you may want to limit the number of required skills you include in your date entry clerk job description. Here are some examples you could include:

Quick and accurate typing and word processing skills
Accuracy and attention to detail
Integrity, discretion, and respect for confidentiality and privacy
Ability to read, understand, evaluate, and verify a wide range of materials and information in order to recognize and correct discrepancies
Facility with technology
Adaptability, including the ability to learn and adhere to new processes and technology as needed
Active listening and communication skills
Collaborative and teamwork
Problem solving and analytical skills
Organization and time management
Tolerance for repetitive tasks
Education, Experience, and Licensing Requirements:

High school diploma or equivalent required
Previous data entry or clerical experience or experience working in an office setting required
Basic computer skills
Experience working with data-entry software or cloud storage is a plus

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