Executive Assistant

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Job description

Overview:
Executive Assistant - Tampa, FL - Monday - Friday 8:00AM-5:00PM

Responsible for the coordination of activities and ensuring timely flow of information in support of a senior leader, such as a Vice President.

Benefits Information:
We are proud to offer best-in-class benefits and programs to support employees and their families in living healthy, happy lives. Our pay and benefit plans have been designed to promote employee health in all respects - physical, financial, and developmental. Depending on whether it is a part-time or full-time position, some of the benefits offered may include:

• Day 1 Medical/Dental/Vision for FT employees who work 30+ hours
• 15 PTO days first year
• Paid Holidays
• Annual Bonus Opportunity
• 401(k) with matching contributions
• Variable compensation plan (AIP) bonus
• Employee Stock Purchase Plan (ESPP)
• Employee Assistance Program (EAP)
• Blueprint for Wellness
• Tuition Reimbursement for undergraduate and graduate programs for FT employees who work 30+ hours
• Opportunities for career advancement
• Training provided!

Responsibilities:
Ensure that administrative tasks are done in an effective and efficient manner.

Screen and prioritize communications and opportunities from external and internal sources.

Schedule meetings, appointments and maintain calendars.

Arrange and prepare materials for staff and other meetings.

Take notes and minutes in meetings.

Prepare communications and documents, such as memos, emails, invoices and other correspondence.

Assist leader with assigned projects.

Create and run reports.

Research and book travel arrangements.

Complete expense reports.

Respond to procedural requests.

Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.

Perform other duties as assigned to meet the business needs or customer requirements. This is not an exhaustive list of all duties and responsibilities, but rather a general description of work performed by the position.

Qualifications:
QUALIFICATIONS

Required Work Experience:

Five (5) to eight (8) years of relevant administrative experience.

Preferred Work Experience:

N/A

Physical and Mental Requirements:

N/A

Knowledge:

Proper telephone etiquette to handle inquiries.

Knowledge of operating office equipment

Skills:

Excellent interpersonal and communication skills (oral and written) necessary to effectively interact with customers and co-workers.

Intermediate to advanced computer skills (Word, Excel, PowerPoint)

Ability to multi-task and work in a fast-paced environment.

Strong organizational skills

Ability to analyze and solve problems.

Ability to maintain professional and tactful manner in stressful situations

Exhibit comfortable interaction with employees at all levels of the organization.

Ability to handle a variety of situations independently without supervisor review.

EDUCATION
Bachelor's Degree
High School Diploma or Equivalent(Required)

LICENSECERTIFICATIONS

Quest Diagnostics honors our service members and encourages veterans to apply.

While we appreciate and value our staffing partners, we do not accept unsolicited resumes from agencies. Quest will not be responsible for paying agency fees for any individual as to whom an agency has sent an unsolicited resume.

(phone number removed)

EEO:
Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets

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