Utilities Project Coordinator

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Job description

Overview:
Kimley-Horn is seeking a Project Coordinator to join our Vero Beach, Florida (FL) office! This is not a remote position.

The candidate in this role will provide proactive, detail-oriented, project production and management and work directly with project managers, engineers, clients, and other staff.

Responsibilities:
This position has multiple responsibilities including project-based work and coordination duties including but not limited to:

Developing project schedules in Microsoft Project and subsequently managing the schedule milestones and deliverables in collaboration with the Project Manager.

Preparing subconsultant contracts and managing execution of contracts, as well as schedule coordination.

Coordinating project submittals to various jurisdictional agencies, municipalities, utilities, etc.

Supporting role in permit application preparation, and management of regulatory review schedule through issuance of permit(s).

Project team member coordination.

Updating and monitoring team's weekly production priorities list (experience with Asana preferred).

Supporting preparation of proposal, work orders, presentations, letters/correspondence, transmittals, etc.

Compiling and assembling submittals; coordinating large production jobs, printing, and binding

Creating, proofreading, editing, formatting, and finalizing project-related documents and reports

Construction phase support services (receiving/logging/distributing contractor submittals or shop drawings for review, logging review comments, organizing routine progress meetings, preparing meeting agenda/packet/minutes/summaries, contractor coordination, etc.). Experience with eComm Construction information management system, or equal, preferred.

Qualifications:
3-5+ years of experience supporting engineering production/project managers

Interpretation of engineering and architectural plans preferred

Excellent verbal and written communication skills

Highly proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)

Proficient in project tracking software (Asana, Microsoft Project, eComm, etc.)

Strong proofing, formatting, and editing skills

Positive, client-oriented, take-charge attitude

Highly organized and detail-oriented

Capable of managing and balancing multiple tasks/priorities and performing well under deadline pressure

Ability to work well with various types of people and in a team environment

Why Kimley-Horn?:
At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it- that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 17 years!

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