APD Records Manager

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Job description

Position expires: 9/5/23

Salary: $56,563.00

General Description and Classification Standards

Develops and implements a department wide records management program. Duties include but are not limited to: maintaining and managing computer systems; interpreting policies and procedures; assisting with interdepartmental projects; providing customer service to internal and external customers; and processing associated paperwork.

Supervision Received Direction received is very general and focuses on end results and is typically collaborative in nature. Position plans own work and project schedules and sequences, in collaboration with direction received from the department head.

Essential Duties & Responsibilities: Formulates various daily, weekly, and monthly plans and schedules; adjusts schedules and plans as necessary to ensure schedules are maintained; conceives documents and implements long range departmental development plans. Assists the Chief of Training, as needed, in the development of the annual budget; compiles data; assists in the determination of departmental requirements; reviews budgetary submission documents to ensure accurate and complete information; forwards to appropriate supervisor for budget submission. Maintains and manages departmental electronic records. Prepares receives or reviews various documentation, related to training and re-certification. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Prepares comprehensive reports on records retention program and details of its procedures; also prepares management reports for the department, executive staff to report on progress and status of the records management activities within APD. May supervise, direct and evaluate assigned staff, handling employee concerns and problems, directing work, scheduling, and counseling, disciplining and completing employee performance appraisals.

Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. Knowledge of municipal record retention practices, policies, laws and procedures. Ability to develop and administer policies, procedures, plans and activities.

Minimum Qualifications Education and Experience

Bachelor's degree in business/public administration or related field or equivalent work experience 3 years of records management of archiving experience; or any equivalent combination of education, training and experience this provides the requisite knowledge, skills and abilities for this job. Preferred Education & Experience Bachelor s degree in business/public administration or related field and 5 years of municipal records management or archiving experience preferred.

Licensures and Certifications None required. Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.

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