Executive Assistant

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Job description

14-15 week temporary / contractor role.

3 days per week in office - TU, WE, TH standard business hours

2 days standard business hours remote

Location: Atlanta, GA 30309

List 3 most important skills/qualifications:

Demonstrated experience (5+ years) supporting Executive level

Demonstrated ability to learn new systems and processes specific to the business operations (travel, expense, Accounts payable, P&L, and purchase orders)

Experienced with MS Office: Outlook, Teams, Word, PowerPoint and Excel

POSITION SUMMARY & KEY AREAS OF RESPONSIBILITY:

Support Chief Product Officer and 2 of their direct reports (Chief Technology Officers), Serve as the gatekeeper for meeting planning & calendar management which includes meetings with customers, leadership team, staff, and external partners.

Prepare expense reports.

Arrange domestic & international travel/lodging/visas/industry event registrations.

Assist with logistics and planning for conferences, customer visits, customer dinners.

Work with corporate facilities, customer experience center, events team for customer visits.

Ensure executives are in connection with customers and team members in a timely, effective, and efficient manner. Identify stakeholders & track action items & deliverables as related to customer feedback/escalations & management reports.

Serve as an extension of executives for email correspondence. Prepare comms / send out email announcements to team.

Prepare PowerPoint decks. Create purchase requisitions and work closely with procurement team and accounting team to track purchase orders & payments to vendors.

Assist with employee onboarding, badge requests, IT requests, credit card requests & ordering of office supplies & laptops for new hires.

Experience supporting upper-level management.

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