Leaves & Accommodations Administrator

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Job description

Job Description:

• As a Leaves of Absence and Accommodation Administrator, you will provide critical administrative support to the Leaves & Accommodations (L&A) team.
• This role involves handling sensitive information, coordinating leave requests, and ensuring compliance with company policies and legal requirements.
• The ideal candidate will have strong organizational skills, experience with HR systems like Workday, and the ability to manage multiple tasks efficiently.

Essential Duties and Responsibilities:

• Email Management: Monitor our inbox, categorizing and forwarding emails related to Lincoln, Hartford, and Workers' Compensation to appropriate L&A team members.
• Report Handling: Retrieve and review reports from Lincoln and Workday to update the L&A employee (EE) tracker for both intermittent and continuous leaves, as well as workplace accommodation.
• Data Updates: Regularly update leave types and durations in Workday and manage related entries.
• Communication Coordination: Review PIVOT (on-site clinic) emails and distribute them to relevant team members.
• Research and Cross-Referencing: Assist the L&A and HR teams by researching and cross-referencing data for intermittent leave entries.
• Project Assistance: Participate in various HR projects as assigned by the manager.

EDUCATION:

• High school diploma or equivalent required.
• Some college education preferred.

Experience:

• Proven experience as an HR Coordinator, Administrative Assistant, or Data Clerk, particularly in handling confidential and sensitive information. At least, four (4) years of experience in this area is required.
• Familiarity with HR databases and HR Information Systems (HRIS), preferably Workday.
• Strong experience with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

Skills:

• Excellent organizational and time management skills.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team, fostering strong interdepartmental relationships.
• Excellent verbal and written communication skills.
• Critical thinking capabilities.
• Ethical practice and global & cultural awareness.
• Candidates who are fluent in Spanish are preferred.

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