Senior Administrative Assistant

---

Job description

Summary:
Job Title: Senior Administrative Assistant

FLSA Status: Non-Exempt

Location: Atlanta, GA

Salary: $25 - $35/Hr

SUMMARY

The Senior Administrative Assistant provides comprehensive administrative support to the Division of Overdose Prevention (DOP) at the National Center for Injury Prevention and Control (NCIPC). This role ensures the smooth functioning of daily operations through effective communication, coordination, and management of administrative tasks.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Coordinate daily schedules, manage multiple calendars, and organize meetings.

Prepare, edit, and manage a variety of documents, reports, and presentations.

Provide logistical support for meetings, conferences, and events, including scheduling and resource management.

Handle communications including phone calls, emails, and correspondence with internal and external stakeholders.

Assist with onboarding and training of new employees, ensuring adherence to administrative policies and procedures.

Maintain office supplies and handle procurement processes.

Support travel arrangements, including creating itineraries and processing travel reimbursements.

Track and manage time and attendance reporting for the team.

Develop and maintain filing systems, both electronic and physical, to ensure organized documentation.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SKILLS AND QUALIFICATIONS

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Strong organizational and multitasking skills.

Excellent verbal and written communication abilities.

High attention to detail and accuracy.

Ability to handle confidential information with discretion.

Familiarity with administrative software and tools, such as SharePoint and Concur.

EDUCATION & EXPERIENCE

High school diploma required, an associate degree or higher preferred.

A minimum of 3-5 years of experience in administrative support, preferably within a government or healthcare setting.

SUPERVISORY RESPONSIBILITY

This role does not typically involve direct supervision but may lead project-specific initiatives.

WORK ENVIRONMENT

Primarily office-based at the CDC Chamblee campus, with some potential for telework.

Our Values:

Native American Owned & Proud Accountable Team Focused Innovative Visionary Excellence

PHYSICAL DEMANDS

Regularly required to sit, use hands, and communicate verbally. Occasionally required to stand, walk, and lift or move office supplies.

POSITION TYPE/EXPECTED HOURS OF WORK

Full-time, standard business hours are 8:00 AM to 4:30 PM, Monday through Friday.

TRAVEL REQUIREMENTS

Regular commute to primary work location is not considered travel. Occasional travel may be required for conferences, meetings, or training.

CLEARANCE/LICENSE REQUIREMENTS

Public Trust Level 5 clearance required.

AAP/EEO Statement

Ho-Chunk, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. However, preference may be extended to persons of Indian descent in accordance with applicable laws.

<!– job description page –>