Administrative Assistant 1

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Job description

Enter Job Description

The Administrative Support Specialist position described in this job summary is assigned to the Tallapoosa River System (Harris, Martin, Yates, & Thurlow Dams). Responsibilities include general administrative support including, but not limited to the following:

Provide support to the Tallapoosa River Team

Coordinate travel arrangements

Perform timekeeping and process employee expense reports for covered and non-covered personnel (Oracle & iExpense Oracle Cloud)

Actively support community activities

Schedule and coordinate logistics for meetings and plant-wide events

Gather data, compile information, and prepare reports

Maintain departmental record retention

Purchase departmental and plant gift cards, safety gifts, and coordinate service awards and retirement events

Prepare weekly on-call schedule

Schedule and organize plant tours

Job Experience & Education:

High school diploma or equivalent is required

Five years administrative experience is preferred (including conference, travel and meeting arrangements, report preparation and calendar management)

Accounts Payable experience is preferred

Experience with timekeeping systems is preferred

Experience working with union employees in a plant environment is highly desirable

Extensive computer experience with proficiency in Microsoft Office applications is required

Knowledge, Skills & Abilities:

Positive attitude and ethical behavior

Must manage sensitive information and maintain confidentiality

Self-starter; work with minimal supervision

Ability to make sound administrative/procedural decisions

Skilled in organizing resources and establishing priorities; attain deadlines

Interact well with all levels of employees and management

Effective written and verbal communication skills

Behavioral Attributes:

Display a commitment to safety and compliance. Exhibit excellent interpersonal skills, flexibility, and professionalism.

Build and maintain positive relationships with internal and external customers.

Provide excellent customer service. Take ownership for assignments. Provide broad organizational support in many areas.

Individual contributor adaptive to a team environment.

EEO Employer

LanceSoft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. LanceSoft makes hiring decisions based solely on qualifications, merit, and business needs at the time.

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