Legal Receptionist and Switchboard

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Job description

Required Education:

High school diploma required

Associate Degree or Bachelor's degree preferred

Required Experience and Skills:

MS Office Suite experience, specifically Word, Excel and Power Point

Administrative experience in a law firm/legal environment

Required Soft Skills:

Excellent customer service skills and detail oriented

Ability to handle multiple tasks simultaneously

Demonstrated organizational and communications skills.

Proactive attitude

Legal Receptionist & Switchboard performing light clerical/admin assistant duties:

Provides exceptional customer service to the firm by performing a variety of job duties and responsibilities within the Legal environment

Maintains utmost professionalism and willingness to assist the Legal customers to include but not limited to law partners, paralegals and legal administrative assistants with value added services

Meets and greets all visitors and employees to the firm, providing them a professional welcome, going above and beyond in their service approach

Schedules meeting rooms, ensuring that each conference room has the necessary supplies, beverages, video conferencing etc. prior to the clients meeting times

Answers all incoming telephone calls made to the firm, by following firm/Client phone etiquette expectations and ensuring communication at a professional level

Engages in company and community service events or firm initiatives, philanthropies

Performs a broad range of clerical duties that require knowledge of legal procedures and terminology as required

Prepares documents, maintains files and calendars, schedules appointments and meetings as required

Prepares legal documents and correspondence from draft or dictated text as required

Manages calendars and assists in meeting deadlines as required

Provides light housekeeping duties, maintaining an organized workspace

Provides "value added" services as approved by Site Manager/Supervisor

Builds professional relationships with clients as well as employees within the firm

Educates themselves on the firm culture, the key people, the roles of those key people and assimilates themselves into the culture

Understands firm culture and expectations in regards to greeting clients and other visitors to the firm

Maintain proper visitor and guest security procedures as laid out by client and the firm

Monitors whereabouts of attorney's and staff in order to appropriately handle telephone calls, visitors and/or questions

Serve as firm concierge in regards to guests, clients and staff, familiarizing themselves with the area, restaurants, coffee houses

Maintain professional appearance and cleanliness of firm lobby

Orders supplies when necessary, organize supply room, supply closets

Performs light hospitality when necessary, coffee, water, order food, drinks

Performs other duties as assigned

• Only those lawfully authorized to work in the designated country associated with the position will be considered.

• Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.

Benefits:

For information and details on employment benefits offered with this position, please visit here . Should you have any questions/concerns, please contact our HR Department via our secure website .

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here .

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department .

Rose International has an official agreement (ID ), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

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