Executive Assistant/Office Manager

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Job description

Beacon Hill has partnered with a global financial institution to find a highly skilled Executive Assistant to support a Global Head in a brand-new Chicago office. This position provides a great opportunity for someone looking to help launch and new office and provide top level EA support to a fast-growing firm.

Responsibilities:

• Oversee and coordinate calendars, schedule meetings, and manage timely reminders and follow-ups.
• Handle Office Management tasks such as sourcing new office space, supply ordering, IT vendor management and onboarding of new employees.
• Organize travel itineraries, accommodations, and logistics for business trips, ensuring both cost-effectiveness and timely arrangements.
• Process and manage expense reports efficiently.
• Plan and coordinate meeting details, whether virtual or in-person, including location, IT and media requirements (such as video and conferencing software), catering needs, and other logistical arrangements.

Qualifications:

• 5+ years of experience, with a preference for a background in Finance or Investment Banking.
• Bachelor's degree preferred
• Exceptional attention to detail and problem-solving abilities.
• Capability to multitask, prioritize tasks, and perform effectively in a dynamic, fast-paced environment.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office and other relevant technologies.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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