Inventory Coordinator

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Job description

About the job:

The Inventory Coordinator is responsible for sourcing and ordering of needed supplies and inventory as well as tracking and disbursing supplies for the OR/Surgical department and other departments as assigned. Additionally this role is responsible for receiving, labeling and proper storage of supplies in the various storerooms throughout the Complex. The Inventory Clerk is responsible for transporting items to and from off-campus locations using HMC vehicles.

Responsibilities

• Count all departmental storerooms in the Complex and restock according to par levels.
• Fill requisitions and deliver supplies to various departments.
• Verify that bar code stickers are on the correct supply.
• Stock and maintain shelves, cleaning, as necessary.
• Place orders with vendors for supplies or equipment.
• Rotate stock on a continual basis throughout the storeroom. Verify outdates.
• Perform daily office duties such as answering telephones, filing and faxing.
• Prepare purchase requisitions and/or purchase orders as required by Sr. Director, Facilities Operations.
• Post and maintain inventory records according to disbursements and receipts on the computer system.
• Assist with cycle count inventories throughout the year.
• Assist with the input of prices for any items that have changed to ensure that the proper patient charges have been implemented.
• Label items chargeable to patients with bar code stickers and verify that bar code stickers are on the correct supply.
• Receive and verify supplies from delivery personnel. Reconcile purchase orders with packing slips from vendors.
• Participate in regular in-service training and other quality assurance activities.
• Monitor inventory quantities to assure availability to users. Develop familiarity will all supply inventories in order to monitor stock levels and set accurate par levels.
• Maintain a complete log indicating who placed the request, the date and quantity ordered and verification of correct order received/returns if necessary.
• Follow up on back ordered items and report the status of back ordered items to Surgery Manager and Purchasing Manager.
• Post a weekly summary of back orders and expected delivery dates in a designated location.
• Collaborate and assist in facilitating product conversions and equipment trials and communicate with colleagues to assure standardization across sites.
• Make recommendations for product substitutions in an effort to save cost. Participate in problem solving and process improvement within the department to ensure standardization of supplies and workflows.
• Respond to OR price requests via email or Freshdesk
• Meet weekly with OR/Central supply staff as scheduled
• Review Outstanding timely unsigned purchase requisitions with OR Medical Director to obtain signature and/or approval.
• Assists with support contractual agreements such as Premier. Apply purchasing agreements when applicable.
• Work cooperatively and as a liaison with USPS/FEDEX/UPS or Managers and other staff ordering products.
• Attend and participate in staff meetings for problem resolution when needed.
• Assesses surgical schedule to assure needed supplies and equipment are available for use.
• Act as a resource to staff and physicians. Assist with researching impending capital equipment and purchases to educate staff and physicians about costs and alternatives.
• Assist the Purchasing manager to maintain workflow for implant purchases.
• Assist with special short- and long-range projects and additional duties as needed.
• Perform other related work as required or requested.
• Serve as backup to courier on call schedule as needed

• High school diploma or the equivalent experience is required.
• Valid Illinois driver's license, clean driving record and proof of auto insurance are required.
• Basic math skills are required.
• Must be computer literate with fundamental computer skills that are required to perform essential job-related duties.
• Motivation, ability to work with minimal supervision, and strong teamwork skills are required.
• Attention to detail and ability to check documents for accuracy on a daily basis is required.
• Ability to communicate well with others and diplomacy when with working with teammates and vendors are required.
• Knowledge of medical terminology is preferred
• Knowledge of medical supplies and equipment is preferred
• Effective negotiation skills
• Ability to be self-motivated, tactful, professional, courteous, and able to work with minimum direct supervision
• Excellent communication and customer service skills to effectively communicate ideas both verbally and written required
• Ability to assess problems and resolve or escalate to resolve
• Strong analytical and problem-solving abilities
• Ability to work in a team environment
• Strong attention to detail
• Prior Healthcare Purchasing/Supply Chain experience strongly preferred

Physical Demands

• Work requires ability to lift objects weighing up to 50 pounds daily.
• Work requires ability to carry objects weighing up to 50 pounds daily.
• Work requires ability to stand, walk or kneel.
• Work requires ability to stoop and bend, reach and grab with arms and hands, have manual dexterity and color vision and ability to communicate with other people.
• Work requires ability to use a keyboard (typewriter, word processor or computer) to enter and transform information or data daily.
• Work requires the ability to use a keyboard and video display terminal to receive, retrieve and/or audit information and data daily.
• Work requires ability to push and/or pull laundry or supply carts, gurneys, or wheelchairs on a regular basis.
• Must have the ability to read and manipulate all equipment dials/controls.

Compensation details: 17-19 Hourly Wage

PI795b47cf2c59-3028

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