Project Coordinator

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Job description

To be a team member at ADB Companies, or as we call it, part of the A-Team, you must be ALL IN to support the company's mission, vision, and values.

OUR MISSION: We are a customer-centric partner providing innovative solutions. The safety, well-being, and career growth of our team members are the benchmarks of our success.

POSITION TITLE: Project Coordinator

CLASSIFICATION: Non-Exempt

POSITION OVERVIEW:

ADB is a Nationwide full turnkey provider of technology infrastructure solutions including Wireline, Wireless, Technology, P&I and Engineering. Our customer centric approach has ensured long term relationships with commercial clients, service providers, local, state, and federal government organizations. We recognize our team members as our greatest asset ensuring that their safety, well-being, and career growth are always our number one priority. Our culture includes a focus on Safety, Wellness, Learning, Diversity and Inclusion, and giving back to our Communities.

ADB is seeking a Project Coordinator to perform critical administrative functions within the Project Controls group. The Project Controls team provides administrative support on various functions of the Project Management lifecycle including billing, permitting, close out and production tracking. This position will provide general administrative support ensuring quality, efficiency and standardization. The ideal candidate will have previous administrative knowledge and experience, possess a high level of attention to detail with a strong work ethic and ALL In attitude to achieve results.

ROLES AND RESPONSIBILITIES:

Provides administrative support within the Project Controls team, including but not limited to, reporting, billing, project closeout, purchase orders, permitting, etc.

Performs project intake and closeout administrative tasks including but not limited to; job creation, PO booking, job folder/site ready documents, etc.

Coordinates site readiness requirements including; permitting, street sheets, safety/traffic control, locates, etc.

Generates work orders and/or dispatching forms for internal crews and partners in partnership with the construction Project Manager

Creates and manages detailed production trackers for both internal and external crews; flags risks found proactively

Create and compile project documents and files per customer requirements

Introduction to project billing when requested; may perform invoicing and customer billing functions .

Collect, analyze, and report on various items within multiple customer systems

Ability to review and understand construction drawings and specifications

Knowledge of regulations driven by local and state municipalities (public safety, traffic control, right of ways, etc.)

Highly interdependent with operations teams and leaders; provides regular reporting on various items

Fully understands and adheres to department standards and processes

Performs other position duties when requested

SUCCESS FACTORS:

A strong belief in ZERO- Being Safe 100% of the time is the expectation

Alignment with company mission, vision, and values

Strong work ethic with an attitude

Strong team player with the ability to adapt to diverse team members

Ability to perform in a fast-paced work environment

A high level of time management, accountability, and prioritization skills

Self-motivated, goal- oriented, and driven to accomplish department goals

Ability to be organized, problem solve, and be solution oriented

Strong ability to influence desired outcomes by master relationship building

Strong communication and collaboration skills

Proficient with Microsoft Office (Word, Excel, PowerPoint)

WORK ENVIRONMENT:

This position operates out of a temperature-controlled office environment

This role routinely uses standard office equipment such as laptop computers, copy/fax, and smartphones

EXPERIENCE AND EDUCATION:

1+ year of general administrative experience within a construction environment preferred

High School diploma or equivalent required

ADB Companies, LLC is an equal opportunity employer. All candidates agree to complete a selection assessment and pre-employment drug screen.

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